Director of Finance And Administration

About AIDA Healthcare

AIDA Healthcare is on a mission to continuously improve care transitions for patients receiving healthcare all across the United States. We offer enterprise software to many large health systems that enables their case management and social work teams to expedite decision-making and care coordination workflows for the next level of care. As we expand our services and team across the United States, we are seeking a foundational leader to build and manage our finance and people operations. 

The Opportunity

This is a unique opportunity for a motivated and experienced professional to be the architect of our financial and operational infrastructure. We are looking for a
Director of Finance

who thrives in a hands-on role and is excited by the prospect of being both a strategic leader and a meticulous executor. As the sole full-time member of the finance department, you will manage all day-to-day accounting, controller, and people operations functions. This pivotal, investor and board-facing role
reports directly to the CFO

and works in close partnership with the CEO and executive team to drive the company's success and scalable growth. 

Key Initial Project

• Lead the critical, near-term project of transitioning the company's books from a cash basis to a full accrual basis of accounting.

Core Responsibilities

Controllership & Core Accounting

• Manage all accounting operations using
  Xero

, including General Ledger, A/P, and revenue recognition.
- Execute the quarterly and year-end closing processes accurately and on time.
- Own the Accounts Receivable process, including detailed reporting by customer, reconciliations, and managing the collections workflow in collaboration with the Customer Success team.
- Own and manage the hands-on Annual Recurring Revenue (ARR) reporting process, including calculations for Committed ARR (CARR) and Live ARR, and perform invoice-to-ARR reconciliations.
- Manage all bank and credit card reconciliations.
- Oversee expense reporting and reimbursement processes.

Financial Planning, Analysis & Strategy

• Own the end-to-end process for the company's monthly cash flow forecast; this is a mandatory, core function of the role.
• Own the annual accrual-based budgeting and financial forecasting processes.
• Prepare and present a package of three core financial reports for investors and the board on a quarterly basis.
• Develop and monitor key performance indicators (KPIs) to drive business performance.
• Build and maintain sophisticated financial models to support strategic initiatives, fundraising efforts, and long-range planning.

HR & People Operations

• Own the core HR functions for the company.
• Manage the multi-state payroll process.
• Ensure compliance with all federal and state employment laws and regulations.
• Develop and maintain company policies and the employee handbook.

Compliance & Risk Management

• Ensure timely filing and payment of all federal, state, and local taxes.
• Manage multi-state tax nexus issues, ensuring we are registered and compliant in all states where we have employees or conduct business.
• Oversee business insurance policies and risk management procedures.
• Establish and maintain robust internal controls and financial policies.
• Coordinate with external auditors and tax advisors as needed.

Who You Are

• A Proven Builder:

You have a track record of building financial and operational processes from the ground up.
- A Hands-On Operator:

You aren't afraid to roll up your sleeves across finance and HR functions.
- A Strategic Thinker:

You can translate raw financial data into actionable insights for non-finance stakeholders.
- Meticulously Organized & Discreet:

You have exceptional organizational skills and the ability to handle sensitive and confidential information with the utmost integrity.
- A Proactive Communicator:

You have experience in investor and board-facing roles and can effectively present complex financial information.

Qualifications

• Bachelor's degree in Accounting, Finance, or a related field.
• 5+ years of progressive experience, with a clear mix of hands-on controller duties and strategic FP&A responsibilities. Experience with HR administration is strongly preferred.
• Experience in a high-growth startup, SaaS is required.
• Expertise in Xero is strongly preferred.
• Demonstrated, in-depth experience managing the complexities of
  multi-state payroll, sales tax, and nexus compliance.
• Thorough knowledge of US GAAP and familiarity with employment law.
• Experience supporting M&A activities (due diligence, integration) and/or funding rounds is a significant plus.
• CPA, CMA, or HR certification (e.g., SHRM-CP) is a plus.

Why Join AIDA Healthcare?

• Direct Impact:

Be the foundational finance and HR leader with a direct line to leadership.
- Growth Opportunity:

Shape the core functions of a rapidly growing company and grow your career with us.
- Meaningful Work:

Contribute to a mission-driven organization that is making a difference in healthcare.
- Flexibility:

Enjoy a hybrid work model with a mix of remote and in-office time.
- Competitive Compensation:

We offer a competitive salary, benefits package, and paid time off.
- AIDA Healthcare is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.