Office Administrator

Job Summary
The Office Administrator position is responsible for providing general office management support, overseeing the daily operations of the office, and providing administrative support to R&D, Operations and other departments as required. This position will provide comprehensive administrative support to the site management (e.g., preparation of presentations, travel coordination, scheduling resources for meetings, tracking various administrative expenses)

Salary Range: $ $35.50 per hour

• Final pay determinations will depend on various factors, including, but not limited to experience level, education, knowledge, skills, and abilities.
• Our benefits and programs are comprehensive and thoughtfully crafted to ensure our colleagues live healthy lives and have support when it matters most. Benefits offered include a 401(k) plan with company contributions, paid vacation, holiday and personal days, employee assistance program, and health benefits to include medical, prescription drug, dental and vision coverage.

Applicants must be authorized to work for ANY employer in the United States. Fresenius Kabi is unable to sponsor or take over sponsorship of an employment visa either now or in the future.

Responsibilities
Oversees day-to-day office administration including (but not limited to):

• Greeting visitors, general front desk management, and managing office protocols
• Manages / stocks office and cafeteria supplies. Works with Purchasing for sourcing of office supplies and services
• Prepares items for shipment. Maintains / files all shipping and receiving documents
• Receives all incoming packages and shipments. Communicates arrival of all incoming packages to the appropriate employee, lab, storage room, etc.
• Manages the office purchasing card, including submission of expense reports for repayment
• Manages badge system and access control for all employees
• Manages and coordinates facility work orders, repairs, and third-party contractor support (such as daily cleaning, HVAC, and building maintenance personnel)
• Provides administrative assistance to the North Andover R&D site
• Maintains calendars, coordinate travel arrangements, and schedule meetings for the R&D and Operations executive team
• Coordinates offsite and onsite meetings, including scheduling interviews, luncheons / dinners
• Prepares presentations and agendas for meetings, take meeting minutes
• Generates and distributes important (and at times confidential) documents, such as memoranda, reports, meeting minutes, general correspondence
• Provides clerical duties such as filing and copying
• Participates in additional reasonable work activities as assigned by management.

Requirements
The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 3+ year's professional experience in an administrative assistant role.
• High school degree is required
• Proficient with Microsoft Office (Word, Excel, Outlook and PowerPoint)
• Excellent interpersonal and communication skills (written and verbal)
• Ability to multitask and prioritize with excellent attention to detail
• Strong adaptability, flexibility, initiative and resourcefulness
• Ability to exercise independent judgment and decisions.
• Demonstrated ability to maintain a high level of professionalism and confidentiality

Additional Information
We offer an excellent salary and benefits package including medical, dental and vision coverage, as well as life insurance, disability, 401K with company contribution, and wellness program.

Fresenius Kabi is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, citizenship, immigration status, disabilities, or protected veteran status.