Accounts Payable Clerk

BUILT TO CONNECT

Astec is a global, environmentally focused infrastructure and manufacturing company of asphalt road building and aggregate processing. Our mission is to design and build the most innovative products for the industries we serve. Leveraging innovative solutions and technologies, we serve customers all over the world.

ABOUT THE POSITION

Accounts Payable Clerk is responsible for providing financial, administrative, and clerical services to ensure effective, efficient, and accurate financial and administrative operations of the Accounting/Finance Department. This includes processing and monitoring payments and expenditures.

Key Deliverables

• Data entry of vendor invoices using two- and three-way matching
• Record issues for handling by receiving or procurement teams
• Respond to vendor inquiries promptly via email or phone
• Process payment runs for multiple business units in various currencies
• Reconciling vendor ledger against vendor statements
• Provide administrative support for maintaining all financial files related to accounts payable.

Key ActivitiesResponsibilities

• Performs the day-to-day processing of accounts payable transactions.
• Responsible for account payable invoice and data entry.
• Verify that transactions comply with established financial policies and procedures.
• Verify any changes to vendor banking per company two step validation procedures.
• Record, prepare, and process all checks in compliance with established procedures.
• Handling payments in an organized and timely manner.
• Maintain listings of accounts payable and the general ledger as necessary.
• Maintain updated vendor files and file numbers.
• Research and recommend policies and procedures to improve the effectiveness and efficiency of the accounts payable function.
• Provide administrative support as necessary for maintaining the filing system for financial documents and ensure confidentiality and security of financial information.
• Assist in annual audit by preparing assigned reports or providing documentation as directed by internal and external auditors.
• Responsible for working with purchasing department and outside vendors to resolve problems resulting from invoices received.
• Actively support Astec's core values, mission statement and vision statement.
• Assume other special activities and responsibilities as directed

To be successful in this role, your experience and competencies are:

• Minimum high school diploma or equivalent
• Proficient in Microsoft Office Suites, spreadsheet software, and recording and bookkeeping principles.
• Ability to learn JD Edwards software
• Detail oriented, with accurate data entry skills
• Effective verbal and written communication skills
• Ability to work independently in a fast-paced environment processing large volume of transactions.
• Maintain proficiency as needed and approved by attending training courses, reading job-related materials, and meeting with others in area of responsibility

Supervisor and Leadership Expectations

None

Our Culture and Values

Employees that become part of Astec embody the values below throughout their work.

• Continuous devotion to meeting the needs of our customers
• Honesty and integrity in all aspects of business
• Respect for all individuals
• Preserving entrepreneurial spirit and innovation
• Safety, quality and productivity as means to ensure success

NOTE: This position responsible for certain internal control responsibilities. These internal control responsibilities are verbally communicated to the incumbent and periodic feedback is provided as it relates to the performance of these internal control responsibilities.

WORK ENVIRONMENT

Office

While performing the duties of this job, the employee is regularly exposed to risk of injury in an office environment and occasionally a manufacturing shop plant environment. Duties include a typical office setting including extensive computer work, sitting or standing. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EQUAL OPPORTUNITY EMPLOYER

As an Equal Opportunity Employer, Astec does not discriminate on the basis of race, creed, color, religion, gender (sex), sexual orientation, gender identity, marital status, national origin, ancestry, age, disability, citizenship status, a person's veteran status or any other characteristic protected by law or executive order.