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Accounts Payable Specialist

18 hours ago

St Louis, Missouri, United States Thompson Coburn LLP Full time

Thompson Coburn, a large full-service law firm with offices in eight (8) cities across the U.S., is in search of a full-time non-exempt Accounts Payable Specialist to join its St. Louis office. With over 450 attorneys and experience in 50 areas of law, Thompson Coburn is regularly recognized for providing clients with outstanding value and service. Driven by our core values of integrity, innovation and diversity, we collaborate and work in a welcoming, fast-paced, and inclusive environment.

Reporting to the Accounts Payable Manager, the Accounts Payable Specialist is responsible for processing vendor invoices, employee reimbursements, and client disbursement requests in accordance with Firm guidelines and quality standards. The role requires familiarity with accounts payable concepts, practices, and procedures, as well as the ability to communicate effectively with attorneys, staff, vendors, and clients. This position is eligible for a flexible hybrid-remote work schedule after an initial period of training.

Key Responsibilities

  • Processes vendor invoices, employee reimbursements, and client disbursement requests using Aderant Expert, Emburse Chrome River, or similar accounting software.
  • Ensures all accounts payable transactions adhere to Firm guidelines, deadlines, and quality standards.
  • Communicates effectively with managers, attorneys, assistants, vendors, and clients on accounts payable matters.
  • Researches and resolves accounts payable issues, including vendor setup and maintenance, statement reconciliations, 1099, meals, entertainment, and use tax information.
  • Documents, updates, and communicates procedures, known issues, and workarounds; provides user support for Emburse Chrome River or similar tools.
  • Prepares special reports and documents for attorneys, clients, vendors, or management.
  • Processes duties related to the Vendor Contract Intake System using Intapp or similar software.

Knowledge, Skills, And Abilities Required

  • Excellent customer service and collaboration skills.
  • Strong professionalism, interpersonal skills, and ability to maintain confidentiality.
  • Clear verbal and written communication skills with proper grammar and spelling.
  • Attention to detail and strong time management skills; ability to manage multiple priorities.
  • Ability to apply sound reasoning and critical thinking to resolve issues.
  • Basic knowledge of 1099, meals and entertainment, and sales and use tax guidelines.
  • Accurate typing skills; proficiency in Microsoft Outlook and Excel.

Experience And Education Qualifications

  • High school diploma with at least two years of accounts payable or related experience, or Associate degree in Business Administration or related field with one to three years of experience.
  • Experience with vendor contract management and procurement processes is a plus.

Thompson Coburn LLP is a large, full service, multi-state firm with offices in Birmingham, Chicago, Dallas, Los Angeles, New York, St. Louis, Southern Illinois, and Washington D.C. At Thompson Coburn, our behavior and the expectations we have of ourselves are guided by the values that we hold in the highest regard: integrity, a passion for excellence, a focus on serving the client, a value of diversity, innovation, creativity, trust, and loyalty. Within the Firm, we value each other as people and colleagues. In addition to the exceptional working environment and a competitive salary, Thompson Coburn provides the following benefit options to qualifying employees:

  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Life Insurance & ADD policies
  • Short & Long Term Disability Insurance
  • Paid Parental Leave
  • 401(k) Profit Sharing plans
  • Parking/Transportation Stipend
  • Section 125 Plan (Pre-tax premiums, dependent care and medical reimbursement)
  • Paid Holidays
  • Paid Vacation Time
  • Employee Assistance Program (EAP)
  • Employee Wellness Program
  • Tuition Reimbursement
  • College Savings Plan Deductions (529 Plans)
  • Long Term Care

Equal Opportunity Employer M/F/D/V