Administrative Assistant

2 days ago

Buffalo, New York, United States WATTS ARCHITECTURE AND ENGINEERING Full time

JOB ANNOUNCEMENT

What began as a one-man environmental engineering consulting firm in 1986 has purposefully grown into a leading design services firm. Watts is a multi-disciplinary architecture and engineering (A/E) firm providing architecture, civil, environmental, transportation, and construction monitoring services with offices in Buffalo, Rochester, Syracuse and New York City. As an interdisciplinary team of architects, engineers, and community builders, we work hand in hand with our clients to realize enduring designs ? to create space for what matters.

We have an immediate opening for an on-site part-time Administrative Assistant in our Buffalo office supporting all departments. The schedule will be Monday through Thursday 9am to 2pm but flexibility on these times can be discussed. As the Administrative Assistant, you will be the face of the company when visitors arrive.

Responsibilities and Duties

  • General office duties including opening and distributing mail, greet customers, order office supplies
  • Order equipment supplies
  • Monitor company phones and voicemail
  • Send outgoing faxes and distribute incoming faxes
  • Prepare and ship mailings
  • Coordinate travel and lodging for staff
  • Coordinate company vehicle usage and maintain vehicle logs
  • Order food for company meetings
  • Maintain conference room calendars
  • Project Filing
  • Input archived file information into Vantagepoint
  • Collect employee vehicle insurance information
  • Contact Lincoln Archives to retrieve and return files
  • Register employees for asbestos courses
  • Input and update employee data

Qualifications

  • Associates Degree and the equivalent of four (4) years of secretarial or related experience; or
  • High School Diploma or High School Equivalency Diploma and the equivalent of five (5) years secretarial or related experience
  • Strong detail-oriented organizational skills
  • Experience in file management
  • Excellent interpersonal skills, including the ability to listen and interact effectively
  • Experience with Microsoft Word, Outlook, Excel, Teams

Compensation

  • $ $22.00 per hour depending on experience

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status

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