part-time office assistant

2 weeks ago

Altoona, Pennsylvania, United States Norfolk County Bar Advocates, Inc. Full time $29,600 per year

Overview

We are seeking a highly organized and detail-oriented Office Assistant to join our team. The ideal candidate will possess strong administrative skills and a customer-focused attitude. This role involves managing front desk operations, providing clerical support, and ensuring the smooth functioning of daily office activities. The Office Assistant will play a key role in maintaining an efficient office environment while delivering exceptional service to clients and colleagues.

Responsibilities

  • Greet visitors and manage front desk operations with professionalism and courtesy.
  • Answer and direct calls using a multi-line phone system, demonstrating excellent phone etiquette.
  • Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date in our systems.
  • Assist with filing, organizing documents, and maintaining office supplies to ensure a well-organized workspace.
  • Provide customer support by addressing inquiries and resolving issues promptly.
  • Manage calendars, schedule appointments, and coordinate meetings as needed.
  • Utilize Microsoft Office Suite and Google Workspace for various administrative tasks, including typing reports and proofreading documents.
  • Support bookkeeping activities as necessary, including basic accounting tasks using QuickBooks.
  • Collaborate with team members on various projects while demonstrating strong time management skills.

Qualifications

  • Previous office experience or administrative experience is preferred.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace is essential.
  • Familiarity with QuickBooks or similar bookkeeping software is a plus.
  • Strong organizational skills with the ability to manage multiple tasks simultaneously.
  • Excellent communication skills, both verbal and written; bilingual candidates are encouraged to apply.
  • Experience with front desk operations or as a dental/medical receptionist is advantageous.
  • Demonstrated ability to maintain confidentiality and handle sensitive information appropriately.
  • Strong typing skills with attention to detail for accurate data entry and proofreading tasks.
  • Ability to work independently as well as part of a team in a fast-paced environment. If you are passionate about providing exceptional administrative support and thrive in a dynamic office setting, we encourage you to apply for the Office Assistant position today

Job Type: Part-time

Pay: From $28,860.00 per year

Expected hours: 17.5 per week

Work Location: In person

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