HR & Administrative Coordinator (Planning & Coordination Team)

1 week ago

South Hackensack, New Jersey, United States Pocas International Corp. Full time $45,000 - $55,000 per year

Company Overview

We are a U.S. importer and distributor of international beverages and snacks, sourcing from Europe, South Asia, China, Korea, and South America. With over 80 employees and six branch offices (NJ, GA, IL, FL, TX, CA), our company proudly serves major retailers, wholesalers, and distributors nationwide. We are a growing organization where teamwork, innovation, and cross-departmental collaboration are the foundation of our success.

Position Summary

The HR & Administrative Coordinator will play a key role in supporting company-wide operations, HR administration, and branch coordination.

This position reports to the Planning & Coordination Director and collaborates closely with HR, Finance, and Branch Management teams to maintain smooth daily operations.

Responsibilities

  • Process bi-weekly payroll and ensure accurate PTO and time sheet management.
  • Support company policy updates, document control, and SOP standardization.
  • Assist in branch administrative coordination (6 branches: NJ, GA, IL, FL, TX, CA).
  • Maintain and update employee records, attendance, and compliance documentation.
  • Coordinate cross-departmental communication, workflow tracking, and issue escalation.
  • Support HR initiatives such as onboarding, training and company announcements.
  • Use Microsoft Teams for communication, task coordination, and document sharing.
  • Contribute to continuous improvement of processes and administrative efficiency.

Qualifications

  • Bachelor's degree in Business Administration, HR, or related field preferred.
  • 2–5 years of experience in HR operations, payroll processing, or administrative support.
  • Strong organizational skills and attention to detail.
  • Excellent communication and collaboration abilities across teams and departments.
  • Proficiency with Microsoft Teams, Excel, and Outlook.
  • Experience with SOP(Standard Operating Procedure) documentation and Workflow Process Management improvement.
  • Ability to multitask and support multiple branch operations in a dynamic environment.

Ideal Candidate

We are seeking someone who:

  • Has a positive and collaborative mindset, ready to help and communicate with all departments.
  • Is well-organized, proactive, and eager to learn new systems and procedures.
  • Takes initiative to plan and improve administrative workflows across the organization.
  • Thrives in a team-based, cross-functional environment.

Employee Benefits:

    • Medical and Vision Insurance(Dental Optional)
    • Cash Balance and Profit Sharing Plan (Retirement Plan)
    • Paid Sick Days
    • Paid Holidays
    • Paid Vacations
    • Semi-Annual Profit Sharing Bonus
    • Lunch Support (Five Days/Week)
    • Cell Phone, and other Business Expense Support(Car Allowance)
  • -Gym Allowance Pay

If you're ready to make a meaningful impact within a dynamic team at Pocas International Corp., we invite you to apply today and embark on an exciting career journey with us

Job Type: Full-time

Pay: $45, $55,000.00 per year

Work Location: In person

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