Personal Assistant

Job Summary
We are a growing manufacturing company seeking a highly organized and proactive
Personal Assistant (PA)
to support our executive team. This role requires
fluent communication skills in both English and Mandarin
to facilitate day-to-day coordination with local teams and overseas partners. The ideal candidate will be detail-oriented, resourceful, and capable of managing both administrative and personal tasks with professionalism.

Key Responsibilities

• Manage schedules, meetings, and travel arrangements for executives
• Translate documents, emails, and communications between English and Mandarin
• Draft, format and proofread reports, memos, and presentations
• Act as liaison between executive and internal/external stakeholders, including Chinese-speaking suppliers
• Prepare reports, presentations, and summaries
• Organize and maintain filing systems (digital and physical)
• Handle confidential and sensitive information with discretion
• Assist with procurement tracking, order coordination, and production scheduling support
• Support executive in both business and occasional personal tasks
• Screen and prioritize emails, calls, and correspondence
• Communicate with overseas partners, factories, or suppliers on behalf of the executive
• Track deadlines and deliverables for ongoing projects
• Help onboard new clients, partners, or internal staff as required

Requirements & Qualifications

• Bachelor's degree or equivalent experience
• 3+ years of experience in a similar role, preferably in a manufacturing or industrial setting
• Fluent in both English and Mandarin (spoken and written)
• Position: Materials Manager Report: Sen. Director, Operations, Head of HSD (APD) Div Department: Materials Location: Houston or relocation as required

Main job function

• INVENTORY CONTROL: The Materials Manager will be responsible for the BU raw material Inventory level and the aging inventory performance aligned with the BU directives. The Materials Manager will be responsible for inventory target setting and achieving those targets by working together with all relevant departments to ensure the effective controls that exist within all areas of the BU
• MATERIALS SUPPLY and PLANNING: The Materials Manager will be responsible for ensuring that sufficient Materials are ordered aligned with requirements generated by the MRP to allow the business to function based on the customer demands and forecasts. In the case of Excess /Obsolete materials exposures, it will be the Materials manager's responsibility to ensure that all is done to eliminate any exposures to the BU in a timely manner. Materials shortage management, forecast/commit process, and related activities and processes.
• SUPPLIER SELECTION: The Materials Manager will be responsible for ensuring that all suppliers to BU are of business legitimacy, they are not listed on any applicable government's prohibited parties lists, and suppliers must have the required valid certifications. The Materials Manager needs to manage the Supplier's business screen and Supplier performance scorecards annually
• Key Performance Indicators: The Materials manager's responsibility is to ensure that KPI (Key Performance Indicators) are all set, they are followed up and results are aligned with the expectations to eliminate any exposures to the BU in a timely manner
• IQL: In the case of problematic suppliers' invoices (IQL), it will be the Materials manager's responsibility to ensure that all is done to eliminate any exposures to the BU in a timely manner
• Projecte and NPI: In the case New Product Implementation (NPI) it will be the Materials manager's responsibility to ensure that all purchasing activities related to NPI parts are actioned in a timely manner to eliminate exposures to the BU The Material Manager must provide professional support all ongoing and new projects when it required by management of the BU.

Duties And Responsibilities (Including But Not Limited To...)
Job specification

• DISPOSALS: The Materials Manager is responsible for ensuring that the supply of Materials is available on the shop floor to allow for continuous production.
• FORECAST: The Materials Manager will be responsible for managing component forecast with suppliers, PO placement, and inventory levels to meet with BU demand.
• COMMUNICATION: The Materials Manager will be responsible for establishing and maintaining effective communications with all members of the Materials group, ensuring that all employees are aware of all issues within the Group, BU, and the Factory.
• TEAMWORK: The Materials Manager will, as part of the site Management team, be required to act as a good team member, being aware of all business issues affecting the company at any point in time. In certain circumstances, the Materials Manager may be required to deputise for another staff member or the Plant Manager in both an Internal and/or External capacity. The Materials Manager will be required to participate during customer visits and presentations.
• APPRAISALS: The Materials Manager will be responsible for administering the agreed structured appraisal system for all employees within the Materials Group. This will be the basis for assessing an employee's overall performance and the subsequent salary increases and /or promotions that may result. It will also be required to conduct both Training Needs Analysis and Succession Planning, and to ensure ongoing Employee Development. 6) MEASUREMENTS: The Materials Manager will be responsible for the following measurements:
• FORECAST COVERAGE
• MATERIAL SHORTAGES
• RAW MATERIAL INVENTORY AND AGING INVENTORY
• RAW MATERIAL EXCESS & OBSOLETE INVENTORY

Qualifications/experiences

• Degree or Diploma in a relevant discipline.
• Must have at least two years of experience in management and five years of experience in Materials, preferably within the high volume manufacturing and ISO/QS knowledge.

First priority skills

• General skills: good communication, presentation, verbal, managerial, logical, organizing & problem-solving skills
• Must be able to work independently and in a team, to think visually, to be responsible for others' work. Must be with high endurance, technically oriented, to be able to do the job precisely, and to be able to prioritise
• Must have a good command of written and spoken English.
• Must be an advanced user of Word, Excel PC software
• Must have, ISO 9001, QS9000, ISO 14001 knowledge. Must have FMEA, APQP, QSA, MSA, and SPC knowledge.

Secondary skills

• Should have analytical skills.
• Should have knowledge of MRP / ERP systems.
• Should be an effective team player.
• Should be able to communicate to large groups and executives comfortably.
• Must be flexible with respect to work schedule and location.
• Should possess a current clean driving license.
• Should possess a current passport and be able to travel internationally at short notice.