Accounts Payable Manager

Introduction

Maryland's Family and Medical Leave Insurance (FAMLI) program makes sure all workers in Maryland have paid time off for medical and family reasons. FAMLI is a social insurance system covering 2.8 million workers and 180,000 employers, delivered as a digitally native, public-facing service. We're in the early stages of building something as big and as far-reaching as unemployment insurance or a new health department. We know that delivering services primarily through a website, over the Internet, is a new way of doing business in government.

The Financial Services Directorate is responsible for establishing and maintaining an efficient financial system, including internal controls and financial procedures, for the FAMLI Division. The Financial Services Directorate safeguards FAMLI funds and other assets, manages FAMLI contributions and benefits payouts, develops financial reports, prepares budgets and projections, and designs and conducts internal audits, as well as responding to external financial audits.

The Accounts Payable Manager is a pivotal role within the Financial Services Directorate and the overall FAMLI Division. The Manager will oversee the Division's daily benefit payments and refunds, ensuring accuracy and efficiency in all transactions. The Accounts Payable Manager will also play an integral part in the year-end closing processes and handle special assignments as required. This position requires the financial acumen to provide insightful recommendations to various stakeholders and contribute to the overall fiscal health and operational success of FAMLI. If you are a proactive financial professional with a passion for public service, this is the job for you

GRADE

21

LOCATION OF POSITION

Maryland Department of Labor

100 S. Charles Street

Baltimore, Maryland 21201

Main Purpose of Job

This position will be managed by the Benefit Payouts team in the Division of Family and Medical Leave Insurance (FAMLI) at the Maryland Department of Labor (MDOL). The Accounts Payable Manager plays a crucial role in managing the Division's daily benefit payouts and refunds. The Accounts Payable Manager will also assist with the year-end closing and special duties assigned. The Accounts Payable Manager will also be expected to make recommendations to various stakeholders based on financial insights.

POSITION DUTIES

Duties of this position include but are not limited to:

• Develops and implements standard procedures for the team. Maintains effective internal controls to ensure the accuracy and reliability of FAMLI fiscal records.
• Managers daily benefits payouts, refunds and tax withholdings. Ensures they are in alignment with state statutes and regulations.
• Maintains financial system for benefits payouts, refunds and other accounts payable transactions.
• Directly supervises and coordinates the activities of Benefits Payouts team staff. This includes recruiting, daily assignment monitoring, regular employee performance evaluations, training, guidance, and directions. Cross-training within the team is required.
• Manages and executes A/P related tasks for the monthly and year-end close responsibilities include accruals, journal entries, GAAP schedules, assigned reconciliations and reports.
• Prepares financial analysis and reports on benefits payouts and refunds.
• Assists with internal and external financial audits.

MINIMUM QUALIFICATIONS

Education:

• Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing

AND

Experience:

• Four (4) years of experience examining, analyzing, and interpreting accounting systems, records, and reports by applying generally accepted accounting principles, including at least one (1) year in a supervisory capacity.

Notes:

1. Candidates may substitute a Bachelor's degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours in auditing for the required education.

2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.

3. Possession of a certification as a Certified Public Accountant or a master's degree in accounting from and accredited college or university may be substituted for one year of the required experience.

4. Applicants may substitute one year of professional auditing experience for one year of accounting experience.

5. Candidates may substitute U.S. Armed Forces military services experience as a commissioned officer in the Accounting Officer classification or Financial Management specialty codes in the Accounting field or work on a year-for-year basis for the required experience and education.

DESIRED OR PREFERRED QUALIFICATIONS

• Two years of experience handling Accounts Payable as a supervisor.
• Two years of experience preparing accounts reconciliations.
• Intermediate level of Excel Skills

You'll fit right in at FAMLI if:

• You value autonomy in your work, strive to achieve mastery in your field, and are energized by working for a mission-driven organization
• You're a strong and inclusive leader who works well with people
• You're an excellent collaborator
• You are excite about solving complex human and organizational issues
• You're an organized person who has experience coordinating complex projects
• You're great at delegating ownership to capable people

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Labor/DUI) to determine whether any monies are owed to Labor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered. Applications that meet minimum and/or selective qualifications will be referred to the hiring unit for interview selection. Units will select those candidates most closely demonstrating the qualifications for the interview.

A resume and cover letter are strongly encouraged for this position. Please upload one Word or PDF file that includes your combined cover letter and resume using the "Transcript" upload function, or via the JobAps "Other" tab.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application.

BENEFITS

This is a full-time, permanent position and eligible for full state benefits, which include:

• Flexible hours and hybrid teleworking
• Paid holidays 12-13 per year
• Generous paid leave package (annual, sick, personal and compensatory leave)
• State Pension ("defined benefit" plan)
• Tax-deferred supplemental retirement savings plans (401(k) and 457
• Comprehensive, subsidized health, dental and prescriptions plans with little to no deductibles, free generic prescriptions, and free preventative health services
• Flexible Spending Account plans for Health Care and Daycare
• State employees Credit Union

To learn more, please click this link: STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Please contact: Tiffany.Lott- for additional information concerning this recruitment. Online applications are strongly preferred. A resume and cover letter are strongly encouraged for this position. Please upload one Word or PDF file that includes your combined cover letter and resume using the "Transcript" upload function, or via the JobAps "Other" tab.

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. military form DD214 verifying honorable discharge form services prior to starting employment (and may be requested prior to the interview). Permanent state employees do not need submit proof of veterans' status.

If you are unable to apply or encounter difficulty attaching required or optional documentation, you may submit via email to Tiffany.Lott- Please be sure to include you name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and required addendums may be mailed to

Maryland Department of Labor

Office of Administration

ATTN: Tiffany Lott-Mallard

100 S. Charles Street, Suite 500 Tower 1

Baltimore, Maryland 21201

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