Contract Administrator

Contract Administrator – Portland, ME. – Full Time – ID#6603
The Opportunity
Are you ready to make an impact in the {{Industry or Sector}} industry? Join
PTAG
, a leading
Project Management Advisory & Services firm
, recognized across North America for helping world-class clients deliver major capital projects successfully.

We are seeking a
Contract Administrator
to support our growing team in
Portland, ME.
In this role, you'll play a key part in driving project excellence, collaborating with industry leaders, and ensuring high-quality outcomes across complex initiatives.

About PTAG
At PTAG, we help our clients plan, manage, and execute their most challenging projects with innovation, integrity, and collaboration.

Our mission
is to help our clients achieve successful delivery and efficient operation of their capital projects.

Our vision
is to support global leaders in the selection, planning, and execution of their major initiatives.

Our Values Include

• Safety: The safety of our employees, suppliers, and clients is always the top priority.
• Collaboration: We build true partnerships with clients and service providers.
• Leadership: We elevate project performance through the application of best practices.
• Accountability: We take responsibility for every aspect of our engagements.
• Client Satisfaction: We strive for 100% satisfaction on every project.
• Integrity: We believe in open and transparent communication at all levels.

Role & Responsibilities
In This Role, You Will

• Assist with drafting Contracts, Addendums and Schedules
• One-on-one pre-start meetings with Consultants in person or via teams to ensure all logistical and technical issues are addressed prior to starting a new assignment
• Document maintenance of Contracts, Addendums and Work Authorizations
• Coordinate logistics for background checks, drug and alcohol testing, health & safety training and any other Client and/or PTAG onboarding requirements
• Prepare and distribute on-boarding information to consultants
• Primary point of contact for Consultants regarding logistical issues
• Coordinate and track the finalization of contracts as required by Account Managers
• Assist with receiving, reviewing and tracking insurance certificates and endorsements for compliance with requirements and pending expirations
• Communicate with other departments to gather necessary information to onboard employees/consultants onto new projects and assignments
• Update company database with new hire information
• Coordinate relocation and redeployment of new employees/consultants as needed
• Manage office inventory and distribute Consultant supplies (shipping laptops/tablets, etc.)
• Ad hoc administrative duties as assigned

Qualifications / Requirements
To succeed in this role, you bring:

• College or University diploma or degree in Contracts Administration, Project Management or Business Administration
• Good understanding of contracts and contracts administration
• High degree of discretion dealing with confidential information
• Excellent written and verbal communication skills – willingness and ability to pick up the phone when necessary to resolve issues and follow up with Consultants and Employees
• Ability to multi-task and adhere to deadlines when required
• Ability to provide timely and accurate feedback to Reporting Manager, Consultants, Employees and Account Managers
• Familiarity with Vendor Management Systems (VMS) preferred
• Proficient in MS Office (Word, Excel, PowerPoint)
• Pleasant and professional demeanor with an ability to work cooperatively with others.

Why Join PTAG?
At PTAG, you'll be part of a dynamic, growing consulting firm that values professional development, collaboration, and innovation. Opportunity to work on major infrastructure and capital projects.

• 40-hour work week – 8:30 to 5:00 – Monday to Friday
• Professional development supported
• Hybrid roll – expected to be in the office 2-3 times per week or on an as needed basis
• Hands-on training provided
• Full family benefits
• Exposure to industry-leading clients and partners.
• Competitive compensation and comprehensive benefits package.
• Flexible work environment and opportunities for advancement.
• Employee Share Purchase Plan (ESPP).
• A culture that values safety, accountability, and excellence.

PTAG is proud to be an equal opportunity employer committed to fostering a diverse and inclusive workplace.

How To Apply
Ready to take the next step in your career?

Apply now through PTAG's careers portal or via LinkedIn to join our team in Portland, ME.