Project Assistant

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 36,000 people, in over 70 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world's most complex challenges and deliver more impact together.

Role description:

Arcadis is looking to hire a Project Assistant, to join our Resilience-Water Business Area supporting our Lower Mid-Atlantic Certified Project Managers (CPMs). This is a flexible hybrid role that will be based out of our Atlanta, Georgia office. 

This is an exciting opportunity for a self-motivated individual to join our team with support from one of the best-qualified consulting firms in the country. The Project Assistant (PA) will be responsible for project specific work, such as: tracking progress of various ongoing projects, preparing reports regarding contracts for management use, arranging team/project meetings, monitoring schedules, project budgets and preparing and distributing routine correspondence related to the projects, for a variety of project teams simultaneously. The PA will be primary support to Certified Project Managers.

Role accountabilities:

The Project Assistant will track and monitor project schedules, budgets and support all aspects of project and financial management.

Additional Responsibilities include: 

• Provide and analyze financial project metric reports for project managers. (Project Revenue, profitability, accounts receivable etc.)
• Setup new projects and update project forecasts in the project management tools.
• Prepare documents associated with client billing related to public and private client contracts.
• Verify invoicing complies with contract terms, support CPMs in preparation of invoice materials.
• Prepare sophisticated reports and spreadsheets, conducting a high level of quality control of documents following the guidelines associated with billing large municipal clients.
• Prepare contract terms compliance reports.
• Participate on monthly project reviews with Finance Managers and Project Managers.
• Regular tracking, monitoring and report preparation/sharing of WIP, AR and AP. 
• Coordinate scheduling for project team meetings and other business needs.

Qualifications & Experience:

Required Qualifications:

3 years of administrative, office, and/or financial experience.

Key Skills/Attributes:

Key skills include the ability to work under time constraints to accomplish goals and objectives, as well as handling multiple projects for several project managers simultaneously. The ideal candidate will possess excellent analytical skills and have a strong attention to detail. Strong verbal and written communication skills are essential. The candidate should also have a solid understanding of project planning tools and software, such as MS Project. Proficiency with Microsoft Office applications, particularly Word, Excel, and PowerPoint, is required.

Preferred Qualifications:

Preferred qualifications include a bachelor's degree and certification in business, accounting, finance, or a related field of study. Having at least 5 years of experience, along with previous experience in office administration and billing procedures, is a plus. Experience with Oracle business system applications software is also preferred.

Why Arcadis?

We can only achieve our goals when everyone is empowered to be their best. We believe everyone's contribution matters. It's why we are pioneering a skills-based approach, where you can harness your unique experience and expertise to carve your career path and maximize the impact we can make together.

You'll do meaningful work, and no matter what role, you'll be helping to deliver sustainable solutions for a more prosperous planet. Make your mark, on your career, your colleagues, your clients, your life and the world around you.

Together, we can create a lasting legacy.

Join Arcadis. Create a Legacy.

Our Commitment to Equality, Diversity, Inclusion & Belonging

We want you to be able to bring your best self to work every day which is why we take equality and inclusion seriously and hold ourselves to account for our actions. Our ambition is to be an employer of choice and provide a great place to work for all our people. We are an equal opportunity and affirmative action employer. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. We are dedicated to a policy of non-discrimination in employment on any basis including race, creed, color, religion, national origin, sex, age, disability, marital status, sexual orientation, gender identity, citizenship status, disability, veteran status, or any other basis prohibited by law.

Arcadis offers benefits for full time and part time positions. These benefits include medical, dental, and vision, EAP,  401K, STD, LTD, AD&D, life insurance, paid parental leave, reward & recognition program and optional benefits including wellbeing benefits, adoption assistance and tuition reimbursement.  We offer nine paid holidays and 15 days PTO that accrue per year. The salary range for this position is $50,000 - $65,000/year. Actual salaries will vary and are based on several factors, such as experience, education, budget, internal equity, project and location.

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