executive assistant

Executive Assistant - Network Quality

HMH HOSPITALS CORPORATION Edison, New Jersey

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• Requisition #
• ShiftDay
• StatusFull Time with Benefits

Overview
Our team members are the heart of what makes us better.

At
Hackensack Meridian
Health
we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It's also about how we support one another and how we show up for our community.

Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change.

The
Executive Assistant
reports to the Hackensack Meridian Health (HMH) network Executive(s) and relieves them of administrative type functions in order to increase the time they have available for executive level responsibilities.

Responsibilities
A day in the life of a
Executive Assistant
at
Hackensack Meridian
Health
includes:

• Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems.
• Prioritizes calls through screening process, transfers calls, records messages, and delivers to appropriate personnel.
• Coordinates special projects as instructed, composes memos, transcribes notes, and researches and creates presentations.
• Generates reports, handles multiple projects, and prepares and monitors invoices and expense reports.
• Prepares and files routine and advanced correspondence including letters, memoranda, and reports.
• May handle a wide variety of situations and conflicts involving the clerical and administrative function of the office.
• Reviews and distributes daily mail correspondence to appropriate personnel.
• Orders office supplies and maintains inventory.
• Maintains up-to-date departmental manuals and files.
• May assist with compiling and developing the annual budget.
• Responsible for confidential and time sensitive material.
• Relies on experience and judgment to plan and accomplish goals.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

Qualifications
Education, Knowledge, Skills and Abilities Required
:

• High School diploma, general equivalency diploma (GED), and/or GED equivalent programs.
• Minimum of 10 years' experience is a related field.
• Minimum of 2 year's working for top level Executive(s).
• Bachelor's degree may be substituted for some of the required experience.
• Proficient in computer skills including but not limited to Microsoft Office Applications (i.e. Outlook, Excel, PowerPoint, etc.) and/or Google.
• Excellent written and verbal communication skills.
• Strong problem solving skills.
• Strong organizational skills with attention to detail.
• Ability to prioritize and work independently on a variety of tasks.
• Must possess the ability take initiative and handle stressful situations.

Education, Knowledge, Skills And Abilities Preferred

• Associates or Bachelor's degree.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today

Compensation
Starting at $39.67 Hourly

HMH is committed to pay equity and transparency for our team members. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.

Job Duties
The starting rate of pay is provided for informational purposes only and is not a guarantee of a specific offer. Posted hourly rates may be stated as an annual salary in the offer and posted annual salaries may be stated as an hourly rate in the offer, depending on the level and nature of the job duties and credentials of the candidate. The base compensation determined at the time of the offer may be different than the posted rate of pay based on a number of non-discriminatory factors, including but not limited to:

• Labor Market Data: Compensation is benchmarked against market data to ensure competitiveness.
• Experience: Years of relevant work experience.
• Education and Certifications: Level of education attained, including specialized certifications, credentials, completed apprenticeship programs or advanced training.
• Skills: Demonstrated proficiency in relevant skills and competencies.
• Geographic Location: Cost of living and market rates for the specific location.
• Internal Equity: Compensation is determined in a manner consistent with compensation ranges for similar roles within the organization.
• Budget and Grant Funding: Departmental budgets and any grant funding associated with the job position may impact the pay that can be offered.

Some jobs may also be eligible for performance-based incentives, bonuses, or commissions not reflected in the starting rate. Certain positions may also be eligible for shift differentials for work performed on evening, night, or weekend shifts.

In addition to our compensation for full-time and part-time (20+ hours/week) job positions, HMH offers a comprehensive benefits package, including health, dental, vision, paid leave, tuition reimbursement, and retirement benefits.

HACKENSACK MERIDIAN HEALTH (HMH) IS AN EQUAL OPPORTUNITY EMPLOYER
All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, sex, sexual orientation, gender identity or expression, pregnancy, breastfeeding, genetic information, refusal to submit to a genetic test or make available to an employer the results of a genetic test, atypical hereditary cellular or blood trait, national origin, nationality, ancestry, disability, marital status, liability for military service, or status as a protected veteran.

Our Network
Hackensack Meridian
Health
(HMH) is a Mandatory Influenza Vaccination Facility
As a courtesy to assist you in your job search, we would like to send your resume to other areas of our Hackensack Meridian Health network who may have current openings that fit your skills and experience.

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Awards We've Received

2025

US News & World Report 2025
- HUMC - #1 Hospital in NJ & #1 in NY Metro Area

2025

US News & World Report 2025
- Joseph M. Sanzari Children's Hospital - #1 Children's Hospital in NJ and #3 Children's Specialties in the Nation

2025

US News & World Report 2025
- JSUMC - #5 Hospital in NJ

2025

US News & World Report 2025
- John Theurer Cancer Center at HUMC - Ranked Nationally

2025

US News & World Report 2025
- HUMC - Best Hospitals Honor Roll

2025

Becker's Hospital Review 2025
- 7 HMH Institutions Named Among Becker's Top 100

2025

Newsweek 2025
- Hackensack Meridian Health - America's Greatest Workplaces for Mental Well-Being 2025

2025

Newsweek 2025
- Best Hospitals USA - HUMC - #59

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WE KEEP GETTING BETTER

At Hackensack Meridian
Health
, we help our patients live better, healthier lives – and we help one another succeed. Here, competitive benefits are just the beginning. It's also about how our team members support one another and how we show up for our community. Together, we're ready to transform health care and advance our mission to serve as a leader of positive change.

Join us and let's keep getting better together.

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