Administrative Support Assistant III

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Closing Date:

11/06/2025
Type of Position:Administrative Operations and Support

Workstudy Position:

No
Job Type:Regular
Work Shift:Day Shift (United States of America

Sponsorship Available:

No
Institution Name: University of Arkansas, Fayetteville

Founded in 1871, the University of Arkansas is a land grant institution, classified by the Carnegie Foundation among the nation's top 2 percent of universities with the highest level of research activity. The University of Arkansas works to advance the state and build a better world through education, research, and outreach by providing transformational opportunities and skills, fostering a welcoming climate, and nurturing creativity, discovery, and the spread of new ideas and innovations.

The University of Arkansas campus is located in Fayetteville, a welcoming community ranked as one of the best places to live in the U.S. The growing region surrounding Fayetteville is home to numerous Fortune 500 companies and one of the nation's strongest economies. Northwest Arkansas is also quickly gaining a national reputation for its focus on the arts and overall quality of life.

As an employer, the University of Arkansas offers a vibrant work environment and a workplace culture that promotes a healthy work-life balance. The benefits package includes university contributions to health, dental, life and disability insurance, tuition waivers for employees and their families, 12 official holidays, immediate leave accrual, and a choice of retirement programs with university contributions ranging from 5 to 10% of employee salary.

Below you will find the details for the position including any supplementary documentation and questions, you should review before applying for the opening.

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Department:Mechanical Engineering Administration

Department's Website:

Summary of Job Duties:The Administrative Support Assistant III in Mechanical Engineering at the University of Arkansas is a multifaceted role providing high-level support to the department's operations, faculty, and students.

Responsibilities include:

• Office Coordination: Managing daily office activities, such as coordinating travel for faculty and staff, handling supplies, and ensuring smooth front office operations.

• Social Media Management: Creating and overseeing the departmental social media presence, requiring skills in content creation, community engagement, and analytics.

• Hiring and Supervision: Recruiting and managing hourly employees, including scheduling and overseeing their clerical duties.

• Event Coordination: Planning and assisting with departmental events, requiring skills in budgeting, vendor management, and problem-solving.

• Student Support: Serving as the student enrollment and records specialist, assisting the Academic Advisor & Success Coach, and Associate Department Head of Graduate Programs with student-related processes and maintaining accurate student records.

This role requires strong organizational skills, communication abilities, and proficiency in MS Office products and Workday, as well as the ability and flexibility to adapt to changing priorities and workloads.

Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.
Qualifications:

Minimum Qualifications:

• The formal education equivalent of a high school diploma

• At least one year of specialized training in business management, business education, or a related field

• Proficiency with MS Office software and productivity tools

Applicable equivalencies may be considered on the above qualifications.

Preferred Qualifications:

• Bachelor's degree in business, administration, higher education, or related field from an accredited institution of higher education

• Experience with University of Arkansas travel policies and processes

• Experience with Workday ERP and HCM system

• Experience in producing and maintaining a professional, social media program

• Experience in event planning and coordination

Knowledge, Skills, & Abilities:

• Knowledge of state and federal laws, rules, and regulations, and agency/institution policies and applicable laws

• Ability to monitor expenditures

• Ability to interpret and apply laws, policies, and procedures

• Ability to investigate complaints, identify problems, and design corrective measures

• Ability to monitor and evaluate the effectiveness and compliance of administrative operations, budgets, and programs

Additional Information:

Salary Information:

$39,930 - $43,

Required Documents to Apply:

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume

Optional Documents:

Proof of Veteran Status

Recruitment Contact Information:

Melynda Hart, Operations Manager,

All application materials must be uploaded to the University of Arkansas System Career Site   

Please do not send to listed recruitment contact.

Special Instructions to Applicants:

Pre-employment Screening Requirements:Criminal Background Check, Sex Offender Registry

The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

The University of Arkansas seeks to attract, develop and retain high quality faculty, staff and administrators that consistently display practices and behaviors to advance a culture that embeds equal opportunity, educational excellence and unparalleled access for all.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All Application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:Hearing, Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Standing, Talking, Walking
Frequent Physical Activity:N/A
Occasional Physical Activity:N/A
Benefits Eligible:Yes

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