Executive Aide

Working Title: Executive Aide
Job Class: Executive Aide
Agency: MN Secure Choice Retirement Bd

• Job ID: 89658
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 10/17/2025
• Closing Date: 10/30/2025
• Hiring Agency/Seniority Unit: MN Secure Choice Retirement Bd / MNSecureChoiceRetBd-Managerial
• Division/Unit: Secure Choice Retirement / Secure Choice Retirement
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $ $46.91 / hourly; $67,170 - $97,948 / annually
• Classified Status: Unclassified
• Bargaining Unit/Union: 220 - Manager/Unrep
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: No

The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position provides confidential executive administrative support to the Secure Choice Board's Executive Board, Executive Director and agency office staff. Responsibilities and support functions include managing daily operations, internal and external formal communications, scheduling, legislative related tasks, agency records retention, purchasing, and coordinating internal and external meetings and conferences.

Additionally, the role offers advanced administrative support to task forces and workgroups, fostering stakeholder engagement in policy and program development, and preparing Board members and staff for meetings and projects assigned by executive leadership.

(Optional Telework Language) This position is eligible for up to a 50% hybrid telework arrangement. With a telework agreement, onsite attendance will be required for team meetings or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details.

Minimum Qualifications
Three (3) years of experience as an executive administrative assistant, office manager, or related experience interacting with chief executive officers and senior managers.

• Ability to work independently, taking initiative and being proactive at all times and handle confidential information in an appropriate manner.
• Strong written and verbal communication skills to produce meaningful responses with sufficient detail, accuracy, and tact.
• Strong managerial and organizational skills; ability to follow-up on tasks and projects with appropriate administrators and staff.
• Computer skills such as knowledge of Microsoft Word, Power Point, and Excel, Internet search tools and databases.
• Customer services skills sufficient to actively listen to and understand needs and provide accurate information in a timely, thorough, courteous, respectful manner with a high degree of professional discretion
• Ability to trouble-shoot and respond to high-pressure situations that may occur in a public setting.

Preferred Qualifications

• Associate's degree or higher in Administrative Services, Business or a related field.
• Previous executive support experience requiring knowledge of laws, rules, and procedures.
• Experience in providing executive support to a board or multi-member governing body.
• Knowledge of web content management and digital solutions programs for public meetings (Granicus, Trumba, WebEx, etc.).
• Familiarity with website development software and technologies, including HTML, Tridion, Google Analytics, and accessibility verification methods.
• Experience handling travel arrangements.

Additional Requirements
Successful applicants must pass employment reference checks and a criminal background check through American Databank prior to employment. A criminal history does not automatically disqualify an applicant, each case will be reviewed individually in alignment with fair hiring practices.

How To Apply
Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at or email For additional information about the application process, go to

Contact

If you have questions about this position, contact Jessica Fenlon at or

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Jessica Fenlon at

About MN Secure Choice Retirement Bd
The Minnesota Secure Choice Retirement Program was established by the legislature to encourage saving for retirement by employees working for employers who don't offer a workplace retirement plan. To achieve that goal, legislation was passed mandating employers with five or more employees to participate in the Program. The program is administered and enforced by the Minnesota Secure Choice Retirement Board.

Working together to improve the state we love.
What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits
As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year

• Low-cost medical, dental, vision, and prescription drug plans

• Fertility care, including IVF

• Diabetes care

• Dental and orthodontic care for adults and children

• 6 weeks paid leave for parents of newborn or newly adopted children

• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies
based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS
Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

Applicants With Disabilities
Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at or email and let us know the support you need.