Executive Aid

Job Details

Working Title: Executive Aid

Job Class: Office & Administrative Specialist, Principal

Agency: Disability Council

• Job ID: 90196
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 11/11/2025
• Closing Date: 11/20/2025
• Hiring Agency/Seniority Unit: Minnesota Council on Disability
• Division/Unit: Minnesota Council on Disability/Executive Office
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday – Friday, Occasional weekend work, which is scheduled in advance. Weekend hours vary seasonally, with some periods requiring greater availability.
• Travel Required: Yes, up to 30%.
• Salary Range: $ $32.54 / hourly; $50,362 - $67,943 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: MN Council on Disability
• FLSA Status: Non-Exempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Job Summary

The MN Council on Disability is looking for their next Executive Aid This position provides executive administrative support primarily to the Operations Director, the Executive Director, and other staff. The position will provide office logistical support, facility management, and administrative operations for the Minnesota Council on Disability (MCD), ensuring alignment with agency goals and compliance requirements.

Specifically, the position will:

• Manage overall office operations, logistics and accounting functions.

• Plan, oversee and/or manage in person and virtual event and meeting scheduling and logistics (materials, ADA accommodations, hybrid meeting technology, and documentation) for agency managers, staff and guests.

• Provide leadership, direction, and implementation guidance for MCD advisory work groups as assigned.

• Direct and collaborate with key MCD leaders, staff and stakeholders in the development and dissemination of major MCD documents, plans and reports, and agency communication content.

• Provide support to the agency leadership team related to the administration, delivery and continuous improvement of MCD operational and administrative systems and processes.

This position is eligible for a hybrid telework arrangement after 6 months of employment. With a telework arrangement, onsite attendance will be required for team meetings or as requested by management to meet business needs. Completion of a telework agreement will be required. Please review the Telework Policy for details.

Qualifications
Minimum Qualifications

• Skills in the development of administrative and program policies, procedures, and service standards in cooperation with management.

• Customer service skills sufficient to multi-task, organize, prioritize work, meet demands of workload with interruptions, and to learn and adapt quickly to changing needs, priorities, requirements, and deadlines.

• Skills in business grammar, spelling, and punctuation to write, develop and edit reports, letters, procedures, presentations, and other documents.

• Skills in accounting sufficient to reconcile differences between invoices, receipts and purchase orders, and assess needs based on data and events affecting the account.

• Skills in effectively gathering and presenting information in one-on-one and group interaction, to customers, clients, and other employees.

• Knowledge of scheduling and confirming customers' appointments in person, on the phone, and through email and other written or electronic correspondence.

• Knowledge of databases sufficient to use non-standard or advanced software features as research tools and generate a variety of reports.

Preferred Qualifications

• Two or more years of administrative support in an office setting.

• Certified Administrative Professional (CAP) or other similar certification.

• Experience working in state government or public sector environments, with an understanding of applicable regulatory and operational standards.

• Experience in developing, coordinating, producing, and editing internal and external written organizational materials.

• Experience in applying project management techniques, principles, and practices to plan and prioritize work, set goals, manage deadlines, and allocate time and lead and coordinate activities of others.

• Knowledge or experience in the social or affirmative model of disability, and a professional commitment to end legal, cultural, and societal ableism.

Additional Requirements

Successful applicants must pass background and employment reference checks prior to employment. A criminal history does not automatically disqualify an applicant, and each case will be reviewed individually in alignment with fair hiring practices.

Application Details
How to Apply

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at or email For additional information about the application process, go to

Contact

If you have questions about this position, contact Matthew Leo at or

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Matthew Leo at

About the Minnesota Council on Disability

The Minnesota Council on Disability (MCD) was established in 1973 to advise the Governor, state agencies, the state legislature, and the public on disability issues, technical assistance on disability laws and rights, and training on access issues. Our vision is a barrier-free Minnesota where every person with a disability has full access to all areas of life.

Working together to improve the state we love.

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

Benefits

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

Your benefits may include:

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

Support to help you reach your career goals:

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at )

Employee Assistance Program (EAP) for work/life support:

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at or email and let us know the support you need.

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