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Office Coordinator

9 hours ago

Rochester, New York, United States Cirona Labs Full time

Job Title: Office Coordinator Reports To: Controller Pay Range: $ $22.00 per hour

Position Summary

The Office Coordinator serves as the primary point of contact for visitors and plays a key role in supporting day-to-day office and administrative operations. This position ensures a professional front-office experience while assisting with administrative and accounting-related functions.

Key Responsibilities

Office Coordination / Front Desk

  • Greet visitors in a professional and welcoming manner and complete all required security check-in procedures
  • Coordinate incoming and outgoing mail, deliveries, and general office logistics
  • Support overall office administrative needs to ensure smooth daily operations

AccountingOffice Administration Support

  • Provide support for day-to-day accounting administrative activities
  • Assist with invoice distribution, statement preparation, and related correspondence
  • Maintain office supplies and inventory; coordinate ordering and restocking as needed
  • Manage petty cash and maintain accurate tracking in accordance with company procedures
  • Perform additional administrative duties as assigned

Qualifications

  • 1-2 years of experience in office administration or a related role
  • Strong verbal and written communication skills
  • Professional and courteous demeanor when interacting with visitors, staff, and vendors
  • Comfortable discussing payment status and following up on past-due balances
  • Strong organizational skills with a high level of attention to detail
  • Experience with accounting or ERP systems preferred (e.g., Sage Intacct, NetSuite)

Equal Opportunity Employer in compliance with ADA regulations.