Senior Executive Assistant

Overview

Working at Atlassian

Atlassians can choose where they work – whether in an office, from home, or a combination of the two. That way, Atlassians have more control over supporting their family, personal goals, and other priorities. We can hire people in any country where we have a legal entity.

Responsibilities
Your future team

You'll join a global Leadership Operations team of over 100 Executive and Administrative Assistants, all dedicated to empowering Atlassian leaders. Our centralized structure ensures you have the support of experienced Managers who partner closely with you and your leaders. Instead of working in silos, we thrive as a unified, collaborative community.

We openly share ideas, ask questions freely, and support each other every step of the way. If you're an administrative professional who thrives on empowering leaders, collaborating with peers, and making a real impact, this could be the perfect opportunity for you

What You'll Do
Calendar and Meeting Management

• Independently manage complex executive calendars, making strategic decisions to optimize leaders' time and proactively resolve conflicts across multiple time zones.

• Guide leaders to optimize for efficiency, using independent judgment on all actions.

• Ensure meetings have clear agendas, outcomes, and the right attendees; proactively schedule follow-ups, reviews, and checkpoints.

• Prepare leaders for meetings with comprehensive briefing materials and logistics; capture detailed notes and action items, ensuring seamless follow-up and execution.

Event and Offsite Leadership

• Operate independently to create event agendas, working closely with Chiefs of Staff and influencing content and outcomes.

• Lead the planning, coordination, and execution of high-impact virtual and in-person events (off-sites, conferences, business gatherings), managing all logistics, vendor relationships, and contract negotiations.

• Serve as the primary point of contact for event communications, keeping stakeholders informed and aligned.

Cross-Functional Collaboration and Communication

• Act as a strategic partner to executive leadership, influencing priorities and driving complex, cross-functional projects that extend beyond the leader's org (e.g., enterprise-wide or customer-facing initiatives).

• Take ownership of internal communications: draft and send Slack messages, create and update Confluence pages, and prepare presentations for org-wide meetings.

• Ensure alignment and clarity across global teams, fostering a cohesive and informed organizational culture.

Rhythm of Business

• Drive the rhythm of business for the leadership team by planning, coordinating, and executing key business cadences (leadership meetings, offsites, town halls, quarterly planning).

• Anticipate needs and address potential challenges before they arise, ensuring leaders are always well-prepared.

Financial Management

• Provide guidance on Atlassian's expense policies for the leader's org.

• Independently approve expense reports and purchases on behalf of the leader.

• Actively manage and track budgets, working with your Finance partner to determine annual allocations and ensure alignment with financial goals.

• Oversee and manage expense reports, purchase orders, and compliance with company policies.

Travel Management

• Strategically manage all aspects of travel, including complex itineraries, visa processes, and on-the-ground logistics.

• Make independent decisions to optimize leader's time during travel, including identifying opportunities for high-value meetings.

• Ensure seamless travel experiences by anticipating needs and resolving issues proactively.

Leadership Operations Engagement and Craft Leadership

• Lead or consult on Leadership Operations (LO) projects.

• Mentor other Executive and Administrative Assistants, contributing to the growth and development of the team.

• Ambassador for Atlassian Leadership Operations, representing our vision internally and externally.

• Lead and contribute to LO craft improvements, best practices, and process development.

Technology and Tools

• Leverage Atlassian's suite (Jira, Confluence, Trello, Loom), Google Workspace, Slack, Zoom, and Workday to drive productivity and collaboration.

• Create insightful reports and dashboards to support decision-making.

Atlassian is committed to supporting your career growth within Leadership Operations. We provide transparent role expectations and well-defined progression paths, including opportunities to lead key projects, drive strategic initiatives, and take ownership of LO programming. In addition, Atlassian's culture of internal mobility empowers you to explore new challenges and expand your impact beyond your current role.

Your Background

• You have 10+ years demonstrated experience in an Executive Assistant role, supporting senior leaders, preferably in a global technology environment.

• You play as a team. You have a great sense of TEAM and can easily report into and take direction from your EA team lead. You focus on solutions, and are comfortable navigating change and removing blockers.

• You're a strategic partner. You have successfully supported senior leaders in high-growth technology companies, are experienced in managing conflicting priorities and prioritizing demands.

• You're a craft expert. You have experience planning remote and in-person events and meetings at scale. You work at speed and navigate new technologies and systems that make work more efficient.

• You thrive in a distributed workplace. You can run with little direction and make decisions based on data and experience. You're a high performer and keen to drive impact.

Qualifications

Compensation

At Atlassian, we strive to design equitable, explainable, and competitive compensation programs. To support this goal, the baseline of our range is higher than that of the typical market range, but in turn we expect to hire most candidates near this baseline. Base pay within the range is ultimately determined by a candidate's skills, expertise, or experience. In the United States, we have three geographic pay zones. For this role, our current base pay ranges for new hires in each zone are:

Zone A: $104,400 - $136,300

Zone B: $94,500 - $123,375

Zone C: $87,300 - $113,975

This role may also be eligible for benefits, bonuses, commissions, and equity.

Please visit for more information on which locations are included in each of our geographic pay zones. However, please confirm the zone for your specific location with your recruiter.

Benefits & Perks

Atlassian offers a wide range of perks and benefits designed to support you, your family and to help you engage with your local community. Our offerings include health and wellbeing resources, paid volunteer days, and so much more. To learn more, visit

About Atlassian

At Atlassian, we're motivated by a common goal: to unleash the potential of every team. Our software products help teams all over the planet and our solutions are designed for all types of work. Team collaboration through our tools makes what may be impossible alone, possible together.

We believe that the unique contributions of all Atlassians create our success. To ensure that our products and culture continue to incorporate everyone's perspectives and experience, we never discriminate based on race, religion, national origin, gender identity or expression, sexual orientation, age, or marital, veteran, or disability status. All your information will be kept confidential according to EEO guidelines.

To provide you the best experience, we can support with accommodations or adjustments at any stage of the recruitment process. Simply inform our Recruitment team during your conversation with them.

To learn more about our culture and hiring process, visit

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