Mechanical Administrative Assistant l

Mechanical Administrative Assistant I

CLASSIFICATION (FLSA): NONEXEMPT

SALARY RANGE: $17.25 -$25.00

REPORTS TO: Mechanical Department Manager

JOB DESCRIPTION

SUMMARY/OBJECTIVE

The Mechanical Administrative Assistant I will provide support to Mechanical Department with coordinating shop personnel and field personnel locations with HR, payroll, and security access purposes. The individual shall aid with clearing timecard discrepancies or inconsistencies, shipboard, yard or site access issues. In addition, the individual will assist the Mechanical Material Coordinator in writing material requisition orders. Maintain records of all requisitions submitted. The Mechanical Administrative Assistant will assist the Mechanical Manager with technical, administrative, and clerical support.

ESSENTIAL FUNCTIONS / DUTIES

 Prepare timecards packs for all jobs for Mechanical department.

 Assist Mechanical Material Coordinator by submitting purchase requisitions including Mechanical materials, hardware, paint & finishes, outsourcing & subcontractor, deliveries, and pick-up orders on as needed basis.

 Maintain records of all purchase requisitions made per job, work order & drawing as applicable.

 Provide administrative and technical support to Mechanical Department Manager.

 Provide feedback of employees to all supervisors in relation to their locations and current jobs.

 Answer telephone calls and provide information to callers, take messages, or transfer calls to appropriate individuals.

 Maintain printer properly stocked and maintained.

 Access the Naval Maintenance Database (NMD) via the Maintenance of Merit System (MFOM) to obtain updates on key -integral, reports, approvals, condition found reports (CFR's), Inspection Deficiency Reports (IDR's) and other reports, to update foreman, supervisors and the Mechanical department head of status changes.

 Must adhere to a promote ALL company safety policies and promote a clean and safe work environment.

PHYSICAL DEMANDS

The Mechanical Administrative Assistant I must be able to meet and successfully perform the essential functions of this job. The following physical demands are representative to the position.

The position is active and requires extensive use of computers with the occasional, standing, walking, sitting, bending, kneeling, stooping, crawling, climbing, and crouching. Along with such movements, employee is required to lift parts/machinery of up to 50 pounds*.

• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

KNOWLEDGE / SKILLS

 Assist in writing understandable reports.

 The ability to read and interpret technical drawings and blueprints.

 Understand standard operating procedures.

 Knowledge and skills of computer programs using Microsoft Windows and Office

 Ability to apply basic problem-solving limited supervision.

 Professional communication skills with coworkers, subcontractors & vendors

 Proficiency in email communication.

 Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.

COMPETENCIES

 Communication Proficiency.

 Flexibility (Job duties & schedule if applicable).

 Work well with others in all areas where SCW&M is performing work.

 Follow verbal/written instructions.

 Able to work independently with minimal supervision.

 Teamwork orientation.

 Self-motivated and highly organized.

SUPERVISORY RESPONSIBILTY

The Mechanical Administrative Assistant I position has limited supervision responsibility due to the nature of the position itself.

POSITION TYPE / HOURS OF WORK

This is a full-time position, 40 hours per week. Schedule is Monday- Friday, 6:00 a.m. to 2:30 p.m. Occasional overtime and weekend work may be required based on production needs.

REQUIRED EDUCATION AND EXPERIENCE

 Must be able to speak and understand Basic English.

 Must be proficient using computers and experience necessary especially Microsoft Word, Excel and Outlook.

 Maritime knowledge (such as common business practices).

WORK AUTHORIZATION CLEARANCE

For E-verify and contract security purposes (including ship access lists), all employees MUST present a valid export document. Acceptable documents are U.S. Birth Certificate, Certificate of Naturalization, Passport, Passport Card and Permanent Resident Card.