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Accounting & Operations Specialist

3 weeks ago

Boise, Idaho, United States Shadowscape Full time

Hybrid - Boise, ID | Full-Time | Approx. 16–24 hours/week in-office | Cybersecurity Industry

Shadowscape
is looking for a
detail-oriented, self-motivated Business Operations Manager
with strong bookkeeping experience to own the full lifecycle of our client engagements—from deal close, to project setup, to invoicing and financial tracking.

Company Description

Shadowscape is an intelligence-driven cybersecurity company specializing in services, training, and analytics to protect businesses from emerging threats. Our mission is to deliver tailored security recommendations to small and medium-sized businesses, ensuring their safety and success. By fostering innovation and encouraging critical thinking, we create a collaborative environment for pioneering cybersecurity solutions. Our expertise is grounded in real-world insights, equipping our clients with relevant and advanced defenses.

Role Description

This is a full-time remote role for an Accounting & Operations Specialist. The individual in this position will manage financial operations, including preparing financial statements, recording journal entries, and handling accounting software. The role also involves analyzing financial data, supporting operational processes, and assisting with various financial reporting tasks to ensure accuracy and efficiency in daily transactions.

Bookkeeping (Primary)

  • Handle accounts receivable/payable, reconciliations, and financial records
  • Create & send invoices, track payments, and support monthly close
  • Maintain accuracy in our book keeping platform

Deal & Contract Lifecycle Management

  • Update CRM from deal close → signed SOW → project setup
  • Maintain contract documentation and project details
  • Ensure data consistency across CRM, Projects, and Books

Project Coordination (Light)

  • Set up projects in our project mgmt platform
  • Ensure hours are logged and billing matches actual work
  • Track milestones, tasks, and deliverables

Operations & Admin

  • Improve workflows, fix process gaps, build SOPs
  • Provide light HR support (onboarding, records, scheduling)
  • Assist leadership with operational tasks as needed

Qualifications

  • 3–5+ years
    bookkeeping/accounting
    experience (must-have)
  • Proficiency in preparing Financial Statements and handling Journal Entries (Accounting)
  • High attention to detail and strong follow-through
  • Ability to self-manage, prioritize, and proactively improve processes
  • Strong communication and organizational skills
  • Education in Accounting, Finance, or a related field; Bachelor's degree preferred
  • Attention to detail, organizational skills, and ability to multitask in a remote work environment
  • Experience in a small business, cybersecurity or technology-related industry is advantageous
  • Experience in Zoho ecosystem is advantageous as well