Department Secretary, PT, Days

Department:

Status:

Benefits Eligible:

Hours Per Week:

Schedule Details/Additional Information:

PRN: Monday - Friday from

Pay Range

Major Responsibilities:

• Utilizes various computer applications to process forms, flowcharts, surveys and other documents.
• Orders office supplies and minor equipment, maintains supply/equipment inventory, and signs order invoices/processes order check requests.
• Manages various department databases by compiling and entering data.
• Completes various mailings, copy center requests, and coordinates distribution.
• Organizes and files correspondence and projects.  Distributes mail from department hospital box and ensures outgoing mail is sent.
• May serves as receptionist for the department.
• May process financial items including, but not limited to check requests and petty cash.
• Maintains organization of all invoices and reconciles invoices to general ledgers to maintain departmental budget.  Coordinates travel requests for department.
• Assist DBE as required and attends departmental meetings.
• Serves as a liaison between CHGS, MCCG, HSCG, and Mercer University.
• Assist in medical education research, including but not limited to, transcribing documents, on-line research, and organizing material for research projects as required.

Licensure, Registration, and/or Certification Required:

None Required

Education Required:

High school diploma or GED. 

Experience Required:

Minimum three years of experience with one year of secretarial training; four years of experience in lieu of training.

Knowledge, Skills & Abilities Required:

NA

Physical Requirements and Working Conditions:

Must be able to use visual acuity to see monitor screen, computer and hard copy materials.  Must be able to hear and verbally communicate in person and over the phone or radio. Must be able to sit for prolonged periods of time (up to 2 hours).  Must be able to comprehend and learn operation of various office equipment.  Must have functional range of motion of the cervical, thoracic and lumbar spines, upper and lower extremities with a grip strength of 50-60# specific to job evaluation.  Must be able to forward reach, overhead reach, bend, squat, kneel and apply proper body mechanics during the transfers and transport supplies and/or equipment using proper body mechanics. Must be able to lift up to 10# specific to job evaluation.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

About Advocate Health 

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation's largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.