Office Assistant – Accounting

2 days ago

Miami, Florida, United States Bacan Guaro Full time

Position Overview

We are seeking a highly organized and detail-oriented Office Assistant to support administrative, accounting, and project management functions within a dynamic professional environment. The ideal candidate is analytical, proactive, and proficient in Excel and PowerPoint, with the ability to manage multiple priorities while supporting internal teams and leadership.

Key Responsibilities

  • Provide day-to-day administrative and office support to management and internal teams
  • Assist with accounting functions including invoicing, expense tracking, accounts payable/receivable support, and financial documentation
  • Create, maintain, and analyze Excel spreadsheets for budgeting, reporting, and operational tracking
  • Prepare professional PowerPoint presentations for management meetings, client presentations, and project updates
  • Support project management activities by tracking timelines, deliverables, and action items
  • Coordinate calendars, meetings, and internal communications
  • Maintain organized records, files, and confidential documentation
  • Liaise with vendors, clients, and internal departments as needed
  • Office organization and supplies management

Required Qualifications

  • Proven experience as an Office Assistant, Administrative Assistant, or similar role
  • Working knowledge of accounting principles and financial processes
  • Advanced proficiency in Microsoft Excel (formulas, pivot tables, reporting)
  • Strong PowerPoint skills with experience creating executive-level presentations
  • Excellent organizational and time-management skills
  • Strong attention to detail and numerical accuracy
  • Professional written and verbal communication skills
  • Preferred Qualifications
  • Experience supporting project management or cross-functional initiatives
  • Familiarity with accounting software or ERP systems
  • Background in accounting, business administration, or a related field
  • Advanced fluency in both English and Spanish

What We're Looking For

  • A proactive, solution-oriented professional
  • Ability to handle multiple projects in a fast-paced environment
  • High level of discretion and professionalism
  • Strong follow-up and execution skills

Why Join Us

  • Collaborative and professional work environment
  • Opportunity to work closely with leadership
  • Exposure to accounting, operations, and project management
  • Growth and development opportunities

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