Closing Associate

Position: Full-Time Closing Associate

About Us
At ClearEdge Title, located in Clearwater, we are dedicated to delivering exceptional customer service and leveraging cutting-edge technology to exceed client expectations. As a leader in the title industry, we prioritize innovation and excellence in all aspects of our work.
Job Summary

The Closing Specialist is responsible for coordinating and finalizing real estate transactions by preparing closing documents, balancing settlement statements, and ensuring all closing requirements are met. This role serves as a key liaison between buyers, sellers, lenders, clients, and internal departments to facilitate smooth and compliant closings.

The Closing Specialist must possess strong organizational, communication, and attention-to-detail skills to manage multiple transactions and ensure accuracy and timeliness in all aspects of the closing process.

Education and Experience

• Experience in title insurance, escrow, or real estate closings.
• Familiarity with closing documents, settlement statements, and funding procedures.
• Understanding of state and federal regulations related to real estate transactions.
• Ability to manage multiple files and meet strict deadlines.

Skills

Basic Skills

• Reading Comprehension – Reviewing closing instructions, title commitments, and legal documents.
• Writing – Drafting accurate closing statements and correspondence.
• Critical Thinking – Identifying and resolving closing issues.
• Speaking – Communicating effectively with clients, lenders, and team members.
• Active Listening – Understanding client needs and responding appropriately.

Social Skills

• Coordination – Managing communication between all parties involved in the transaction.
• Service Orientation – Providing excellent customer service throughout the closing process.
• Social Perceptiveness – Anticipating and addressing concerns that may impact closing.

Adaptability

• Adaptability – Ability to adapt to process changes and requirements based on updated guidelines and client requests.

Technical Skills

• Troubleshooting – Addressing issues with documentation, funding, or compliance.
• Document Preparation – Creating and reviewing closing packages and disclosures.

Systems Skills

• Judgment and Decision Making – Ensuring compliance and accuracy in closing procedures.
• Systems Comprehension – Navigating title production and closing software.

Resource Management

• Time Management – Managing multiple closings and deadlines efficiently.

Work Context

Communication

• Regular communication with lenders, buyers, sellers, clients, and internal departments.
• Use of title software, email, and document management systems.
• Frequent client interaction to coordinate closing details and resolve issues.

Role Relationships

• Internal: Collaborates with examiners, processors, underwriters, and funding specialists.
• External: Interacts with realtors, lenders, attorneys, and clients.

Responsibility for Others

• May assist in mentoring junior closers or supporting training initiatives.

Work Setting

• Office-based in a professional corporate environment.
• Hybrid or remote work options may be available.
• Minimal travel required.

Impact of Decisions

• Decisions directly affect transaction completion, compliance, and client satisfaction.
• Responsible for ensuring all closing requirements are met prior to disbursement.

Pace and Scheduling

• Fast-paced environment with strict closing deadlines and response times.
• Requires responsiveness and adaptability to changing transaction needs.

Primary Job Duties

• Prepare and review closing documents including settlement statements, deeds, and affidavits.
• Coordinate with lenders to confirm funding and closing instructions.
• Ensure all title and curative requirements are satisfied prior to closing.
• Communicate with buyers, sellers, and agents to confirm closing details.
• Balance and verify financial figures for disbursement.
• Ensure compliance with company policies and legal standards.
• Collaborate with internal departments to resolve closing issues.
• Support continuous improvement in closing workflows and client experience.