Current jobs related to Executive Assistant, Scheduling - Boston, Massachusetts - Suffolk Construction

  • Executive Assistant

    7 days ago

    Boston, Massachusetts, United States Rapid7 Full time $89,300 - $120,700

    Executive AssistantWe're looking for a proactive and highly organized Executive Assistant to support our Chief Financial Officer, SVP, Chief Accounting Officer, and our SVP of Finance. This role requires someone who thrives in a fast-paced environment, anticipates needs, and takes initiative to ensure our Finance leaders are operating at their highest level...

  • Executive Assistant I

    7 days ago

    Boston, Massachusetts, United States Tufts Medicine Full time $27 - $34

    Job Title: Executive Assistant I - OphthalmologyHours: 40 hours per week; M-F from 8:00 AM to 4:30 PM ESTLocation: In-person at Tufts Medical Center Boston. Potential for 1 remote day at the managers discretion after training.Job Profile Summary ​ This role focuses on providing administrative and business support to the organization in order to achieve...

  • Executive and Personal Assistant

    2 weeks ago

    Boston, Massachusetts, United States Boston Hire Full time

    *This is a hybrid role, only local candidates will be considered (Boston, MA)*Our client, a Private Equity firm in downtown Boston, is looking to hire an Executive Assistant to support their CEO. This role extends beyond the traditional responsibilities of an EA, and will be a true right hand and strategic partner. This role requires exceptional judgment,...

  • Executive Assistant Opportunity – Onsite in Boston

    2 weeks ago

    Boston, Massachusetts, United States Kelly Full time

    We are currently seeking a polished and experienced Executive Assistant to support senior executive leadership in a professional, fast-paced onsite environment in Boston.This role is ideal for someone with prior C-suite support experience who excels at calendar management, travel coordination, executive communications, and collaboration with internal...

  • Executive Assistant, International Patient Center

    7 days ago

    Boston, Massachusetts, United States Dana-Farber Cancer Institute Full time $72,980 - $88,035

    Under minimal supervision, the Executive Assistant I provides high-level administrative support primarily to Vice Presidents and above or a comparable level executive*.  Work requires some analysis and use of initiative and independent judgement.  The Executive Assistant I is often called upon to communicate on behalf of executive(s) to other employees. ...

  • Executive Assistant, Product Leadership

    2 weeks ago

    Boston, Massachusetts, United States Ōura Full time $115,000 - $157,000

    Our mission at Oura is to empower every person to own their inner potential. Our award-winning products help our global community gain a deeper knowledge of their readiness, activity, and sleep quality by using their Oura Ring and its connected app. We've helped millions of people understand and improve their health by providing daily insights and practical...

  • Executive Household Coordinator

    2 weeks ago

    Boston, Massachusetts, United States Monument Staffing Full time

    Position:Part-Time (Approx. 20+ hours/week minimum) |Hourly WITH BenefitsThis role is roughly4 hours per day, primarilyon-site at the residence. Candidatesmust be local and have their own car.I'm working with a high-end client in Boston who is looking for an Executive Household Coordinator to support day-to-day operations of a private household and personal...

  • Executive Sous Chef

    7 days ago

    Boston, Massachusetts, United States Omni Hotels Full time

    Overview:Parker House HotelAs you pass through the sculpted bronze doors of this luxury Boston hotel, you will be enveloped by the timeless beauty that has made the Omni Parker House a landmark since 1855. Experience the perfect blend of modern amenities and historic charm at America's oldest continuously-operating hotel.Located on the Freedom Trail, guests...

  • Staff Scheduler

    2 weeks ago

    Boston, Massachusetts, United States Block by Block Full time

    Salary: $28/per hour Schedule: Full-time (On-site), 10:00 AM – 6:00 PM, Monday- FridayJOB SUMMARY:Block by Block is seeking a reliable and detail-oriented Scheduler to support our MBTA Ambassador Program through a variety of administrative and clerical responsibilities.The primary function of this role is to develop and maintain accurate employee...

  • Account Executive

    2 weeks ago

    Boston, Massachusetts, United States CSI DMC Full time

    The Account Executive is a relationship-driven sales professional with a strong foundation in event services and destination management. This role is focused on developing and nurturing long-term client and hotel relationships, identifying opportunities for new business, and strategically guiding proposal development and financial oversight for their...

Executive Assistant, Scheduling

17 hours ago

Boston, Massachusetts, United States Suffolk Construction Full time


Overview

About Suffolk  

Suffolk is a national enterprise that builds, innovates, and invests. We provide value across the entire project lifecycle through our core construction management services and complementary business lines in real estate investment, design, self-perform construction, and technology start-up investment (Suffolk Technologies). By integrating data, artificial intelligence, and advanced technology through our Seamless Platform, we connect design, construction, and operations to deliver smarter, more predictable results and redefine how America builds. 

Suffolk – America's Contractor – is a national company with more than $8 billion in annual revenue, 3,000 employees, and 17 offices, including Boston (headquarters), New York City, Miami, West Palm Beach, Tampa, Estero, Dallas, Los Angeles, San Francisco, San Diego, Las Vegas, Herndon, U.S. Virgin Islands, and other key markets. Suffolk manages some of the most complex and transformative projects in the country, serving clients across healthcare, life sciences, education, gaming, aviation, transportation, government, mission critical, and commercial sectors. Suffolk is privately held and is led by founder, chairman and CEO John Fish. Suffolk is ranked #8 on ENR's list of "Top CM-at-Risk Contractors." For more information, visit  and follow Suffolk on Facebook, Twitter, LinkedIn, YouTube, and Instagram. 

At Suffolk, we believe that our total rewards program should offer you and your family the support you need when it matters most. That's why we have created a program that provides employees with access to a wide variety of options that can be personalized to support you and your loved ones physically, emotionally, and financially. 

Benefits include, competitive salaries, auto allowances and gas cards for certain roles, access to market leading medical and emotional and mental health benefits, dental, and vision insurance plans, virtual care options for physical therapy and primary care, generous paid time off, 401k plan with employer match and access to expert financial resources, company paid and voluntary life insurance, tax deferred savings accounts, 10 backup daycare days each year, short- and long-term disability, commuter benefits and more.  For more information, click here. 

The Role:

We're seeking an Executive Assistant, Scheduling & Logistics to support a C-Suite Executive in our Boston office.  This individual must be highly resourceful and enjoy working within an entrepreneurial environment that is mission and results driven and community oriented. The ideal individual will have the ability to exercise good judgement and self-motivate in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to prioritize and balance multiple projects and tasks. The Executive Assistant, Scheduling & Logistics must be able to work under pressure, at times, to handle a variety of regional and corporate activities, be adaptive to changes, and confidential matters with discretion.

This is a true scheduling role focused on calendar, meeting logistics, and travel coordination; approximately 80–90% of the work is calendar/travel and related logistics.  This role partners closely with the Executive Assistant team and Chief of Staff for priorities and context, while maintaining ownership of the scheduling workflow.



Responsibilities

  • Maintain Executive's complex, dynamic calendar; coordinate appointments, events, and meetings across time zones and with internal/external stakeholders.
  • Schedule Executive travel arrangements and manage logistics (flights, hotels, ground, changes, and contingency plans).
  • Coordinate and attend management meetings; responsible for distribution of agendas, compiling of papers, minutes, and document management.
  • Communicate effectively with others individually as well as in small and large groups.
  • Organize and plan work to meet deadlines.
  • Establish and maintain working relationships with Executives, Department Heads and Project Management, staff in other departments, and subcontractors & clients.
  • Perform duties of a highly confidential nature.
  • Own end-to-end meeting logistics: hold scheduling pre-briefs as needed, confirm attendees/locations/links, ensure rooms/AV/virtual details are accurate, and circulate final calendar holds and materials.
  • Coordinate closely with security, facilities, reception, and events for on-site visits, board-adjacent meetings, and VIP guest logistics.
  • Process and reconcile travel/expense items timely; track travel changes and communicate impacts to stakeholders.
  • Provide same-day adjustments and rapid re-plans when priorities shift; document decisions and communicate updates to impacted parties.
  • Support recurring executive rhythms (weekly, monthly, quarterly cadences), including locking dates in advance and managing blackout periods.
  • Collaborate with the Executive Assistant Team and Chief of Staff on briefing needs and meeting objectives; this role is not responsible for drafting executive correspondence or strategic deliverables.


Qualifications

  • Bachelor's degree and 4 years related experience or 6 to 10 years related experience
  • Knowledge of principles and practices of business and managing personnel
  • Basic research methods and techniques
  • Computer applications used in general office settings, including word processing, spreadsheet, database management, email and internet search engines
  • Basic Math and standard English grammar and usage
  • Good written communication
  • Construction experience helpful, but not necessary and/or required departmental experience necessary
  • Technology experience helpful, but not necessary
  • Must be able to work independently with minimum supervision, use independent judgment and leadership techniques
  • Must be tactful and use discretion
  • Able to work effectively as part of a team and productively maintain confidentiality of information
  • Demonstrated expertise managing senior-level calendars and high-volume scheduling with complex constraints (multiple time zones, frequent changes, and confidential engagements).
  • Proficiency with Microsoft Outlook/Teams/Excel and travel/expense tools (e.g., Concur or equivalent).
  • Candidate must possess Suffolk's Core Values: Passion, Integrity, Hard Work, Professionalism, and Caring

#suffolkhiring



Working Conditions

While performing the duties of this job, the employee is regularly required to sit for long periods of time; talk or hear; perform fine motor, hand and finger skills in the use of a keyboard, telephone, or writing. The employee is frequently required to stand; walk; and reach with arms and/or hands. Specific vision abilities include close vision, distance vision, depth perception and the ability to adjust focus. The employee will spend their time in an office environment with a quiet to moderate noise level. Job site walking.



EEO Statement

Suffolk provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, pregnancy or maternity, national origin, citizenship, genetic information, disability, protected veteran, gender identity, age or any other status protected by law.  This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment.  Suffolk will not tolerate any unlawful discrimination toward, or harassment of, applicants or employees by anyone at Suffolk, or anyone working on behalf of Suffolk.



Compensation Information

The expected salary range for this position (Executive Assistant to the CEO) in Boston, MA is between $100,000 and $141,000 USD.  This represents the typical salary range for this position and is just one component of Suffolk's total compensation package for employees.  Actual salaries may be based on several factors including, but not limited to, skill set, experience, education and other qualifications. Suffolk offers a comprehensive benefits package as part of its overall compensation strategy.  Salary ranges may differ by geography and are reviewed regularly to reflect market trends.