Office and Finance Administrator

The Office and Finance Administrator is a key member of our team, providing essential support in administrative, bookkeeping, and fleet management duties. This role requires a highly organized, detail-oriented, and efficient professional with exceptional skills in Microsoft Office and a proactive approach to problem-solving. The position supports various office operations and contributes to the company's overall efficiency and success.

Qualifications:

• Education: High school diploma or equivalent required; associate's degree or higher preferred.
• Experience: Minimum of 2 years in a similar administrative role.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint) is essential.
• Organizational Skills: Exceptional attention to detail and ability to manage multiple tasks efficiently.
• Interpersonal Skills: Professional demeanor with excellent communication and customer service abilities.
• Problem-Solving: Resourceful and proactive in addressing challenges and completing tasks.
  
• Able to work full time on site, this role is not elegible for remote work.

Essential Functions:

Office administration

1. Serve as the office receptionist, greeting visitors, managing incoming calls, and handling correspondence.
2. Order and maintain office supplies to ensure smooth daily operations.
3. Order credit cards and business cards for new hires.
   
4. Keep the office kitchen clean and organized, including stocking supplies as needed.
5. Issue work orders for repair and maintenance of office equipment.

Fleet administrative duties

1.  Record and track vehicle mileage monthly.
2. Manage vehicle registration renewals.
3.  Send out vehicle maintenance reminders and maintain records.
4. Review the EZ Pass account to ensure accuracy and compliance.
5. Distribute updated auto insurance cards for fleet vehicles.
6. Coordinate/Organize driver safety training and monitor driving reports

Financial and bookkeeping support

1. Review and process daily and monthly credit card receipts.
2. Reconcile credit card statements.
   
3. Deposit customer checks into the bank.
4. Prepare and process lump sum & special project customer invoicing.
5. Enter and process vendor invoices as needed (backup).
6. Selection and initiation of check run and ACH payments & management of positive pay uploads.
7. Entering job estimates.
8. Assist in month end close entries.
9. Assist with other A/P and A/R duties as assigned.

Event coordination and special projects

1. Assist in scheduling and organizing company and community events.
2. Order JEM apparel and safety gear for employees and company events
3. Undertake other special projects and tasks assigned by management.

Collaboration, maintaining a positive relationship with employees and clients

1. Work closely with the Controller and CFO to support financial and administrative operations.
2. Ensure clear and consistent communication across teams.

Benefits:

• 401(k) + matching
• Health insurance
• Dental insurance
• Vision insurance
• Paid time off and paid holidays
• Health savings account
• Disability insurance
• Employee assistance program
• Life insurance
• Leadership Development Programs
• Employee Referral Bonus Program

Who we are:

Building to Improve Lives

Since 2003, JEM Group has been building with purpose. As a woman - owned construction firm, we are known for our hands-on approach and our commitment to open, honest partnerships with clients, collaborators, and the communities we serve.

Our greatest strength is our people. JEM's diverse and experienced team works well together, leading every project with care, accountability, and pride in our work — from early planning through final delivery. We don't believe in one-size-fits all solutions. Instead, we listen closely, plan ahead, and apply creativity to tailor each project, even the most technically complex, to deliver meaningful, lasting results.

As we look ahead, we're focused on growing thoughtfully and supporting the people who make our work possible. We work hard, take pride in what we build, and we enjoy doing it together.

If you're looking for a place where collaboration is real, integrity matters, and there's room to laugh along the way, JEM Group is a place to build your career.

Location

Camp Hill, Pennsylvania

Department

Finance

Employment Type

Full-Time

Minimum Experience

Entry-level

Compensation

$ $27.50