Office Administrator

3 days ago

Madison, Wisconsin, United States Aquafix Inc. Full time $21,000 - $45,000 per year

Company: Aquafix, Inc.

Position: Office Administrator

Job Location: Madison, WI

Employment Term: Regular

Employment Type: Full-Time: 40-45 hours per week. Monday-Friday, 7:30am-4:00pm

Salary: $ $23.00 based on experience

Company Description

Aquafix, Inc. is a biological sciences company that strives to clean up waterways by developing natural and sustainable biotechnologies. If you'd like to work for a growing, science-based company, where your talents can be used and your accomplishments are recognized, you will love this opportunity We are based in Madison, WI but serve people around the world with our innovations.

Job Description

We are seeking an Office Administrator to perform a variety of administrative tasks supporting both AccountsPayable (AP) and Accounts Receivable (AR) functions, as well as general office operations. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple priorities within set deadlines. This role requires a positive, professional demeanor and strong communication skills to effectively interact with colleagues, customers, and vendors.

Responsibilities:

  • Serve as a point of contact by handling a moderate volume of incoming calls from customers and vendors, ensuring accurate routing and professional communication.
  • Receive and input customer orders with accuracy and attention to detail to ensure proper invoicing.
  • Monitoring Accounts Receivable (AR) to ensure all customer statements are paid in full.
  • Processing AR payments in the forms of Check, ACH, Credit Card and Wire Transfer.
  • Process credit card refunds and invoice corrections.
  • Accurately enter in AP bills into our ERP and have them prepared for weekly check runs.
  • Accurately file AP and AR documents both physically and electronically in timely manner.
  • Responding to internal company emails and phones calls in a professional and timely manner
  • Updating customer and vender accounts and requests.
  • Provide first-level IT support by diagnosing and resolving minor issues, ensuring smooth daily operations.
  • All other duties as assigned

Qualifications:

  • High school diploma, with an associate or bachelor's degree preferred.
  • Experience with ERPs, Outlook 365, and Microsoft Office; specifically Excel.
  • Strong verbal and written communication skills along with outstanding interpersonal skills.
  • Self-motivated with strengths in time management, organization, and attention to detail.
  • Ability to handle conflict and perform comfortably in a changing, fast paced environment.
  • Must be a team player: We value teamwork, a positive attitude, and the willingness to do what is needed for our customers and our business

Benefits:

  • Comprehensive health vision, & dental insurance
  • Paid vacation and holidays
  • Health club membership and wellness class reimbursement
  • Eligible for Quarterly Profit Sharing

Job Type: Full-time

Pay: From $21.00 per hour

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off
  • Parental leave
  • Retirement plan
  • Vision insurance

Work Location: In person

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