Executive Assistant Office Manager

5 days ago

Madison, Wisconsin, United States URUS Group Full time $65,000 - $85,000 per year

As an Executive Assistant with the URUS Group, you will provide expert-level support to the key members of our management team while serving as a strategic and trusted partner who ensures the smooth execution of daily priorities, meetings, communications, and strategic initiatives. You will be the face of URUS global headquarters office, greeting guests and ensuring a welcoming and inviting space. This role requires excellent organizational skills, discretion, and the ability to anticipate needs while balancing multiple competing priorities.

Key Responsibilities

Executive & Administrative Support

  • Provide high-level executive and administrative support to leadership team members.
  • Manage complex calendars, prioritize meetings, and coordinate schedules across global teams and external stakeholders.
  • Prepare and edit correspondence, PowerPoint presentations, briefing notes, surveys, and reports.
  • Serve as a trusted advisor to executive(s), anticipating needs and helping prioritize initiatives.
  • Act as a liaison on behalf of the executive(s) with staff, partners, and external stakeholders.
  • Prepare and reconcile executive expense reports and company credit card statements.

Office & Facilities Support

  • Responsible for front desk administration including greeting visitors.
  • Oversee office operations, including supplies, kitchen needs, IT coordination, and facilities support.
  • Oversee the upkeep of the office facilities, manage office supply inventories, and coordinate maintenance requests as needed.
  • Provides support for email correspondence, and coordination of mail and deliveries, including trips to shipping centers as needed.
  • Partners with external vendors and suppliers: i.e. local corporate hotel rates, food and beverage vendors, cleaning services.
  • Manage social functions and employee engagement activities in collaboration with committees.

Meeting & Event Coordination

  • Coordinate internal and external meetings. Prepare meeting agendas, materials, and summaries.
  • Organize logistics for on- and offsite events, including venue booking, catering, travel, and communications.

Travel Management

  • Serve as the main contact for the corporate travel agent; assist with arranging domestic and international travel.
  • Handle all travel-related communications and documentation for executives and visitors.

Communication & Correspondence

  • Ensure efficient communication between executives, staff, global directors, and URUS head office.
  • Route incoming emails, mail, and calls appropriately, maintaining professionalism and confidentiality.
  • Work closely with EA's from URUS and URUS brands to ensure the smooth running of the day-to-day business.

What You Bring

  • Proven experience supporting executives in a fast-paced, global environment.
  • Exceptional organizational and time management skills with strong attention to detail.
  • Ability to handle confidential information with discretion and professionalism.
  • Strong written and verbal communication skills.
  • Proactive problem-solver who anticipates needs and takes initiative.

  • Executive Assistant; 1.0FTE

    6 days ago

    Madison, Wisconsin, United States UnityPoint Health Full time $78,400 - $96,400 per year

    15560BRFTE:1.0Shift:Mon-Fri 8:00am-4:30pmCompensation:$22.79+Hours Per Week:40Weekends:NoBenefit EligibleTheExecutive Assistantwill provide support to identified UnityPoint Health-Meriter Executive(s), represent Administration by supporting committees as assigned and serve as a member of the Administration office team, setting and achieving individual goals...

  • Executive Program Manager, Fashion Subsidiaries

    4 days ago

    Madison, Wisconsin, United States Amazon Full time $66,800 - $142,800

    The role serves as a trusted, support system for executive leadership, combining strategic program management with executive assistance to drive successful business outcomes. We are seeking an experienced and highly organized Executive Program Manager to support our Chief Financial Officer (CFO)/Chief Operating Officer (COO). This unique role blends the...

  • Executive Program Manager, Fashion Subsidiaries

    6 days ago

    Madison, Wisconsin, United States Amazon Full time $66,800 - $142,800 per year

    DESCRIPTIONThe role serves as a trusted, support system for executive leadership, combining strategic program management with executive assistance to drive successful business outcomes. We are seeking an experienced and highly organized Executive Program Manager to support our Chief Financial Officer (CFO)/Chief Operating Officer (COO). This unique role...

  • Corporate Sr. Executive Assistant II

    4 days ago

    Madison, Wisconsin, United States Navitus Health Solutions, LLC Full time $69,000 - $83,000

    CompanyNavitusAbout UsNavitus - Putting People First in Pharmacy - Navitus was founded as an alternative to traditional pharmacy benefit manager (PBM) models. We are committed to removing cost from the drug supply chain to make medications more affordable for the people who need them. At Navitus, our team members work in an environment that celebrates...

  • Office Assistant

    5 days ago

    Madison, Wisconsin, United States Fredrikson & Byron, P.A. Full time $40,000 - $60,000 per year

    Who We Are: Fredrikson & Byron is a leading Midwest law firm working collaboratively to help businesses achieve their goals regionally, nationally and globally. With a reputation as the firm "where law and business meet," our attorneys bring business acumen and entrepreneurial thinking to work with clients and operate as business advisors and strategic...

  • Business Office Manager

    37 minutes ago

    Madison, Wisconsin, United States Bristol Hospice Full time

    Join Our Team as a Business Office Manager – Make a Meaningful ImpactAre you an organized, detail-oriented professional with a passion for leadership and efficiency? As a Business Office Manager (BOM) at Bristol Hospice, you'll play a vital role in ensuring smooth and compliant business office operations while leading a team dedicated to compassionate...

  • Office Assistant

    5 days ago

    Madison, Wisconsin, United States Anunson Chiropractic Full time $40,000 - $52,000 per year

    Vibrant chiropractic office seeks an exceptional new team member to join us in our mission of boosting healthy living. Anunson Chiropractic is a full-spectrum, holistic health clinic of 31 years. Primarily established by referral, we focus on delivering patient-centered, individualized chiropractic and nutritional care.Primary responsibilities...

  • MADISON AREA Office Furniture Installer

    6 days ago

    Madison, Wisconsin, United States Recycled Office Environments, Inc. Full time

    Become part of a team and gain on the job training while delivering, assembling and installing office furniture in a fast-paced environment. Enjoy daily interaction with customers and co-workers. Must be proficient with the use of small hand tools and power tools. Professionalism, workmanship and safety are essentials. An eye for detail and accuracy are...

  • Chief Commercial Officer

    2 hours ago

    Madison, Wisconsin, United States Truity Partners Full time

    Chief Commercial Officer Our client is an organization in the Madison area looking for a Chief Commercial Officer.This company is looking for someone with a deep understanding of commercial lending, business banking operations, and credit risk management. The company's culture is highly collaborative, people-focused, innovative, and forward-thinking.This...

  • Catering - Assistant Events Sales Manager

    6 days ago

    Madison, Wisconsin, United States SSA Group, LLC Full time $60,000 - $80,000 per year

    Job Title: Assistant Event Sales ManagerDepartment: CateringReports to: General ManagerNumber of Direct Reports: 0WHO ARE WE:SSA Group works with zoos, aquariums, museums, and other cultural attractions on integrating dining, retail, admissions and more. We increase revenue opportunities for partners across the United States. With 50 years in the business,...