Senior Executive Assistant

Job Description: Executive Assistant to Managing Partner

Status of Position: Full Time Non-Exempt

Reports to: Managing Partner

Location: Corporate Office Birmingham, MI

We are understanding, helpful, patient, and personal. Our customers' confidence and peace of mind always come first. We reward hard work, promote from within and offer excellent training and career development for our employees.

We offer competitive pay and generous benefits, including paid time off, paid holidays, health insurance options and retirement participation.

The Executive Assistant will provide high-level administrative support to the Managing Partner and senior staff.
The Executive Assistant manages the day-to-day aspects of our Executive Managing Partners' businesses and aids as required for several different companies.

Key Responsibilities

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Provides high-level administrative support and assistance to the Managing Partner and/or other assigned leadership staff.

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Performs clerical and administrative tasks including drafting letters, memos, reports, and other documents.

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Populating and producing multiple reports daily.

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Maintain overview to reduce and avoid potential conflicts on Executives multiple calendars.

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Travel preparations include but not limited to; domestic/ international airfare, accommodation, transport and itineraries.

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Maintain the strictest of confidentiality with sensitive information and communication.

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Act as liaison between leadership, staff and clients.   

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Licensing compliance.

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Records income and expense accruals, amortize prepaid accounts, download all bank statements, reconcile accounts, and reconcile GL accounts.

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Provide documentation and information to outside CPA firms for tax preparation for businesses.

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Assist other departments as necessary and other duties as assigned.

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Manages incoming and outgoing packages (FedEx/UPS/USPS)

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Light cleaning of kitchen area and restocking of supplies throughout office and bathrooms.

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Receives incoming mail, communications or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

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Performs office tasks including maintaining records and ordering supplies.

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Support and ensure that all tasks assigned are performed in a timely manner.

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Answers incoming calls and uses security system to greet visitors while verifying that the visitor has an appointment with a staff member.

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Additional administrative duties as needed.

Key Requirements

·      Excellent communication and customer service skills.

·      Must be proficient in Microsoft Office Suite.

·      Well organized and detail oriented.

·      A team player who is punctual and possesses a strong work ethic.

·      Strong computer skills.

·      Timeliness and attendance.

·      Responsible, trust-worthy, with the ability to problem solve independently.

·      Effective at multi-tasking and prioritization.

·      Meticulous attention to detail.

·      Proven oral, written, telephone and presentation skills. Strong interpersonal skills.

·      Insurance licensing compliance a plus but not required.

Education/Experience/Licenses/Certificates:

·      High School Diploma or GED.

Physical Demands

·      Sit for long periods of time

·      Repeat the same movements

·      Use of hands to handle, control, or feel objects, tools or controls

·      See details of objects that are less than a few feet away

·      Understand the speech of another person

·      Speak clearly so listeners can understand

This position is not remote. The individual hired for this position must be in the office Monday-Friday from 9AM to 6PM.

This position requires organizational skill and coordination skills, ability to work independently, quick learner, team player, proactive, goal-oriented, excellent communication, strong writing and analytical skills, and advanced computer skills.

This job description does not list all the duties of the job. Senior Executives may ask you to perform other duties as needed. USA Underwriters has the right to revise this job description at any time, for any reason.