Records Clerk

4 days ago

Augusta, Maine, United States Augusta Richmond County Full time

GENERAL SUMMARY: Provides clerical support, maintains records, and disseminates information within the guidelines of  state and federal laws, departmental rules and regulations, County ordinances, Public Information and Privacy Acts, and GCIC/NCIC.  Reports to the Sergeant or other designated person and works with co-workers, the public, law enforcement agencies, attorneys, and court personnel to provide administrative support.

KEY RESPONSIBILITIES AND PERFORMANCE STANDARDS

  • Merge field reports into local computer, checking for accuracy and adding additional fields to the computer system, as well as indexing accident report information.
  • Enters, cancels, clears, modifies, files into state/federal computer, as well as operating two-way radio.
  • Take in copy monies, and writes cash bond receipts for citations.
  • Assists in checking in and separating incoming paperwork, as well as checking in property for safe-keeping.
  • Enters and updates house watch requests and daily bulletin on the County's Intranet computer system. 
  • Assists general public or other law enforcement agencies by phone or in person, and serves as resource to department personnel, and processes incoming daily mail.
  • Performs other duties of a similar nature or level.

POSITION SPECIFIC RESPONSIBILITIES MIGHT INCLUDE:

  • Enters reports into the state/federal computer system.
Qualifications

Education:     High School diploma, trade school, or G.E.D.

Experience: years of experience in a similar position, or sufficient experience to perform the principal duties and responsibilities.

Knowledge/Skills/Abilities:

  • Considerable knowledge of modern office practices and procedures, filing and record systems, and NCIC/GCIC computer system.
  • Familiarity with departmental rules and regulations, state and federal laws, Public Information and Privacy Acts, GCIC guidelines, and County ordinances.
  • Proficiency in interpersonal relations and basic mathematical calculations.
  • Mastery of operating a computer, copier, cash register, police radio, and standard office equipment.
  • Good communication skills, both oral and written.
  • Demonstrated ability to work independently.

Skills: 

  • Typing/Keyboarding (35 words per minute - minimum)

Certification: GCIC Certification.

This position is 12-hour shift.

OTHER:  

Physical Requirements:

Depending upon area of assignment:

Positions in this class typically require: walking, pushing, pulling, lifting, fingering, grasping, feeling, talking, hearing, seeing, and repetitive motions.  Work is performed in an office setting.

Light Work;  Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects.  If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.

DISCLAIMER:

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification.  It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to this job.

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