MGR Office Administration

2 weeks ago

Miami, Florida, United States Service Corporation International Full time $60,000 - $120,000 per year

Our associates celebrate lives. We celebrate our associates.

Manages, delegates, and performs the overall administrative function of a funeral home, cemetery and or crematory operation. Manages and coordinates the activities of support staff to ensure the highest quality services and products are provided.

  • Direct supervision of two or more full time employees
  • In accordance with company policies and procedures oversees processing of accounting support functions including: collections, billing, verifications and payments of invoices, petty cash
  • Assigns processing orders and controls storage inventory
  • Coordinates the completion and filing of various forms and reports; verifies accuracy
  • Administers local HR processes as applicable
  • Collaborates and supports all other departments within the business unit
  • Reviews time cards and administers corporate payroll policies and procedures
  • Facilitates vendor coordination and supervision
  • Pulls monthly reports for key performance indicators
  • Trains staff in processes and procedures
  • Processes expense reports and tracks Capital Expenditure Authorizations
  • Conducts Sarbanes Oxley (SOX) Audits
  • Assists Associates in ensuring all documentation is SOX compliant
  • Maintains vehicle records and licenses
  • Updates General Price Lists and approves contracts as necessary
  • Manages Alarm Systems including codes, working order, etc.
  • Monitors document retention policies and disposes of expired documents in a secure manner
  • Prepares customer statements
  • Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations
  • Assures compliance with all company policies and procedures

MINIMUM REQUIREMENTS

Education

  • High school diploma or equivalent
  • Completion of a diploma training program at a college or technical school preferred

Experience

  • 5 years of administrative management experience with a strong customer service focus
  • 3 years bookkeeping, general office, clerical accounting, and Accounts Payable experience
  • MS Project management and database software experience or equivalent

Knowledge, Skills and Abilities

  • Ability to multi task and set priorities
  • Ability to work flexible hours as needed
  • Ability to work with minimal supervision
  • Ability to display compassion and remain calm in stressful situations
  • Working knowledge of office equipment including, calculators, copiers, printers, and fax machines
  • Communication skills both orally and in writing
  • Customer service skills
  • Organizational and problem solving skills
  • Understands confidential matters and documents

Postal Code: 33135Category (Portal Searching): OperationsJob Location: US-FL - Miami

  • Office Administrator

    5 days ago

    Miami, Florida, United States Global Security Full time

    Job Title: Office AdministratorLocation: Cutler Bay, FloridaJob Type: Full-TimeAbout UsWe are a growing security services firm committed to professionalism, reliability, and exceptional service to our clients and employees. As we expand, we're looking for a dependable, organized, and proactive Office Administrator to support our daily operations from our...

  • Office Administrator

    6 days ago

    Miami, Florida, United States Atlas Search Full time

    Our client is a Financial Services firm in MIAMI, FLORIDA.This role sits on-site in their MIAMI office 5 days a week, and has high visibility in the front office.Job descriptionBook and coordinate meeting rooms, ensuring all spaces are prepared and equipped for high-level meetings.Manage all front desk operations, including answering phones, greeting...

  • Office Administrator

    4 days ago

    Miami, Florida, United States The Private Suite Llc Full time

    Who We Are PS is a luxury hospitality company that builds and operates private terminals for commercial flights. PS currently operates at Los Angeles International Airport and Hartsfield-Jackson Atlanta International Airport and is developing new terminals at Dallas Fort Worth International Airport and Miami International Airport. Far removed from the chaos...

  • Office Administrator

    2 days ago

    Miami, Florida, United States Compass Full time

    At Compass, our mission is to help everyone find their place in the world. Founded in 2012, we're revolutionizing the real estate industry with our end-to-end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients.As an Office Administrator, AKA "Agent Experience Coordinator", you are the first person...

  • Office Administrator

    2 days ago

    Miami, Florida, United States Compass Full time

    At Compass, our mission is to help everyone find their place in the world. Founded in 2012, we're revolutionizing the real estate industry with our end-to-end platform that empowers residential real estate agents to deliver exceptional service to seller and buyer clients.As an Office Administrator, AKA "Agent Experience Coordinator", you are the first person...

  • Administrative / Office Assistant

    5 days ago

    Miami, Florida, United States PEAR Core Solutions, Inc. Full time

    Our client, a boutique international law firm located in downtown Miami, FL would like to offer a full-time job to the best candidate for the Firm's Administrative Office Assistant position.The ideal candidate will be able to speak and write in Spanish.The position requires a positive attitude, willingness to learn and be a professional representation of the...

  • Administrative Officer 3

    6 hours ago

    Miami, Florida, United States Miami-Dade County Full time

    Minimum QualificationsBachelor's degree. Two years of administrative experience to include policy development and politics, government affairs, and community engagement is required. Additional administrative experience to include policy development and politics, government affairs, and community engagement may substitute for the required education on a...

  • Administrative Officer 2

    2 weeks ago

    Miami, Florida, United States Miami-Dade County Full time $45,000 - $65,000 per year

    Minimum QualificationsBachelors degree. One year of administrative experience is required. Additional administrative experience may substitute for the required college education on a year for year basis.Recruitment NotesThis position assists the RER Public Information Officer in processing and fulfilling public records requests related to code compliance...

  • Administrative Officer 3

    1 week ago

    Miami, Florida, United States Miami-Dade County Full time

    Minimum QualificationsBachelor's degree. Two years of administrative experience is required. Additional administrative experience may substitute for the required education on a year-for-year basis.Recruitment NotesThis position is responsible for managing and conducting inspections at all manned and unmanned facilities, providing reports that identify...

  • Construction Office Administrator

    7 days ago

    Miami, Florida, United States Vensure Employer Solutions Full time

    Position SummaryWe are currently seeking an experienced and self-directed Temporary Construction Office Administrator. We're seeking someone who's strong point is getting things done. Someone sharp, self-motivated, energetic, urgent, a go-getter, caring, and overall, wants to work for a greater good. This Office Administrator will handle the majority of the...