Proposal and Graphic Design Coordinator

Company Summary 

Established in 2004, Catalyst Construction has been named one of the fastest-growing Construction Management firms in Southeastern Wisconsin. We are more than construction partners as we serve our communities, clients, and employees with integrity, continuous learning, and creativity. As Milwaukee Business Journal's 'Best Places to Work' recipients since 2018, we are committed to providing our employees with the support and resources needed for you to be successful. 

Job Title: Proposal & Graphic Design Coordinator 

Supervisor: Director of Marketing and Sales / Marketing and Communication Manager 

Summary: The Proposal & Graphic Design Coordinator is the visual voice of Catalyst: protecting, shaping, and elevating the brand across proposals, content creation, digital platforms, and external communications. This role blends creative design with strategic communication, supporting fast-moving pursuits and high-impact marketing initiatives. The right candidate thrives in a challenging environment, can juggle multiple deadlines with confidence, and consistently delivers polished, on-brand work that reflects Catalyst's bold identity and high standards.

Please include a link to your portfolio and social media in your resume so we can view your work 

PROPOSALS & PURSUITS

• Lead the development of proposal materials from rough draft to polished final product, writing, formatting, coordinating, and keeping everyone on track
• Support award submissions, press releases, presentations, and company communications with strong visuals and messaging
• Maintain a sharp eye for accuracy, brand consistency, and compliance with RFP requirements
• Manage and update project profiles, resumes, and other boilerplate information so the team is always working from the latest and greatest
• Work closely with project teams, leadership, and marketing to ensure deadlines are met, even when they move (because they will)

GRAPHIC DESIGN & BRANDING

• Champion the company's visual identity, protect it, evolve it, and make sure it shows up consistently in every office, jobsite, proposal, and touchpoint
• Create and update marketing collateral, including brochures, email marketing, print, presentations, campaign graphics, and digital assets
• Design integrated marketing campaigns that show up powerfully across digital and print
• Support blog and social content with strong visuals, including illustrations, infographics, and promotional imagery
• Manage and curate the internal image and content libraries to keep photography and assets organized and accessible   
• Collaborate with outside vendors on photography, video, website design, and other creative services
• Advise on design best practices and keep the team informed about what's working and what can work even better
• Bring concepts to life visually … layout, image selection, typography, hierarchy, and style that tells a clear story

OTHER RESPONSIBILITIES

• Provide graphic and marketing support to departments across the company and offices as needed
• Help maintain company website content, including project pages and image libraries
• Support social media content development with graphics, visuals, and timely updates that strengthen brand presence and engagement.
• Create internal communications and announcements that feel professional, polished, and on-brand
• Collaborate with the marketing team on timelines, deliverables, analytics, and continuous improvement
• Attend meetings and trainings as assigned
• Take ownership of assigned projects and see them through to completion

Requirements

• Bachelor's degree in graphic design, communications, marketing, or a comparable mix of education and experience
• 3–5 years of firsthand experience in marketing, design, or communications, you have been in the arena, not just watching from the stands
• Experience in construction, architecture, or engineering is a bonus, but not a barrier, you don't have to speak the language yet, just be ready to learn it
• 1+ years in proposal development OR 3+ years in a fast-paced marketing or administrative role where deadlines and details matter
• Fluent in Adobe Creative Suite and Microsoft Office; comfortable putting Canva to work when needed
• Skilled at transforming technical information into polished, compelling proposal documents and visual content
• Strong creative instincts and a sharp design eye, you can see the big idea and make it real
• Passionate about digital, social, and integrated marketing, you understand the channels and how to make them work together
• Natural collaborator and relationship-builder, people like working with you, and it shows
• Confident communicator with strong writing and editing skills
• Highly organized, self-driven, and capable of juggling multiple deadlines without losing your cool (or your attention to detail)
• Works well with a team spread out across different locations, distance doesn't faze you
• Familiarity with A/E/C terminology and processes is great, but curiosity and willingness to dive in matter just as much
• Excels under pressure and tight timelines, you know the last-minute proposal push is all part of the game
• Regularly required to move, sit, and bend for various hours throughout the day
• Reliable transportation
• Ability to travel to job sites even in inclement weather 

Added Advantage Qualifications:

• CRM experience, specifically HubSpot
• Website design and development experience, specifically with WordPress