HR Generalist

Top Notch Distributors Job Description Last Reviewed: Friday, October 18, 2024

Title: Human Resources Generalist

Department: Human Resources

Pay Status: Non-Exempt

Reports To: Director of Human Resources 

JOB SUMMARY

The Human Resources Generalist manages the day-to-day operations of the Human Resource office. The HR Generalist manages the administration of the human resources policies, procedures, and programs. The HR Generalist carries out responsibilities in the following functional areas: departmental development, HRIS, employee relations, training and development, benefits, compensation, organizational development, and employment, while fostering a positive workplace culture.

OUR VALUES ARE KEY

• Integrity is key – We are reliable with our words, responsible for our actions and lead with humanity.
• Team, Team, Team – Create a safe, supportive and respectful team atmosphere that generates collaboration, transparency and opportunity for all.
• Customer Connection – We take pride in being the most knowledgeable in the industry. We strive to deliver dependable and trustworthy results in every aspect of the customer experience.
• Take The Long View – As individuals and a team we make strategic choices that support the long-term health of our company, our families and our community.
• Celebrate The Day – We celebrate the wins each day. We acknowledge each other's successes.

ESSENTIAL FUNCTIONS

• Strong problem-solving skills and the ability to make sound decisions
• Strong ability to interpret and process data
• Strong process improvement skills.
• Strong written, verbal, and interpersonal skills.
• Ability to sit for long periods of time.
• Frequently required to sit, bend and reach.
• Frequently required to type, process information and use fine finger manipulation.
• Frequently required to use hands to finger, handle or feel, reach with hands and arms and talk or hear.
• Specific vision abilities required for this job include close vision, color vision and the ability to adjust and focus.
• Occasionally required to stand, walk, stoop, kneel or crouch.

JOB FUNCTIONS

• Works with the HR Administrator to post, screen and manage the recruitment process. 
• Coordinate and conduct onboarding for new employees.
• Maintain accurate employee electronic records and ensure data is up to date in the HRIS system.  
• Assist with unemployment notices and review potential charges in a timely manner.
• Complete employment verification requests.
• Reports, monitors, and follows up on all workers' compensation case claims, coordinating disability payments and coding time appropriately in HRIS.
• Upload worker's comp information and maintain accident log in HRIS system.
• Administer and track short-term and long-term disability programs.
• Administer FMLA. Coordinate with payroll and third parties regarding leaves of absence. 
• Create benefit payment schedules for employees who are on FMLA and follow up with Finance and employee.
• Support the performance review process, including training managers, assisting with developing criteria and completion of reviews. 
• Completes, verifies, maintains organizational I-9 process and trains remote managers regarding I-9 form completion.
• Prepares and maintains employee files electronically.
• Assist with the day-to-day efficient operation of the HR office.
• Assign LMS and training modules to employees.
• Assist in identifying training needs and promote development opportunities within the organization.
• Assist in set up of training classes, preparing for classes, and signing employees up for classes.
• Plan employee functions, events, and engagements, including but not limited to retirement, holiday and other gatherings.
• Serve as a point of contact for employee inquiries and concerns, provide guidance on HR policies and procedures.
• Assist in conflict resolution and conducting investigations as needed.
• Perform other duties as assigned.

Requirements

JOB REQUIREMENTS

• Ensure compliance with labor law regulations by staying up to date on relevant legislation and conducting HR audits.
• Ensure employees are aware of policies and understand their rights and responsibilities.
• Participate in various HR projects and initiative, including Values, employee engagement and wellness programs.
• Must be proficient in MS Office including Word, Excel, PowerPoint, and Outlook.
• Must have the ability to treat all information as confidential and demonstrate a high level of ethics, trust, and professionalism.
• Excellent time management skills, including the ability to organize, prioritize and balance multiple projects concurrently, effectively and efficiently. 
• Exceptional interpersonal and communication skills. Must have the capability of communicating and relating to all levels of the organization. 
• Excellent organizational skills.
• Must be able to identify and resolve problems in a timely manner.
• Must be able to gather and analyze information skillfully.
• Commitment to safety and a safety plan.
• Must adhere to all safety and housekeeping policies and guidelines.

EDUCATION

• 3-5 years of experience in HR related roles.
• Associate's degree or HR Certification a plus.
• Strong knowledge of the laws, regulations, policies, procedures, and practical applications governing the HR functions.