Executive Assistant to the President

6 days ago

St Louis, Missouri, United States Center of Creative Arts Full time $90,000 - $120,000 per year

About COCA

The Center of Creative Arts (COCA) is one of the nation's premier multidisciplinary arts organizations—a hub for creativity, education, and community engagement in St. Louis. COCA's mission is to enrich lives and build community through the arts, nurturing the next generation of creative leaders.

The Opportunity

COCA seeks an Executive Assistant who thrives in a fast-paced, mission-driven environment. This role is ideal for a proactive professional with exceptional organizational and communication skills who enjoys being at the center of an organization's leadership and impact. You'll serve as the right hand to the President & CEO—supporting executive operations, Board relations, and strategic initiatives—while connecting across every department of COCA.

Key Responsibilities

  • Provide high-level administrative and project management support to the President & CEO.
  • Serve as a professional representative of the President in all interactions with staff, partners, and the Board.
  • Manage complex calendars, meetings, travel arrangements, and communications.
  • Research, prioritize, and follow up on issues and opportunities, often of a confidential nature.
  • Support Board of Directors activities, including scheduling, preparing materials, drafting minutes, and coordinating meetings.
  • Prepare presentations, reports, and correspondence to advance organizational goals.
  • Partner across departments to manage special projects and cross-functional initiatives.
  • Foster a positive and collaborative work culture throughout COCA.

Qualifications

  • Bachelor's degree or equivalent professional experience.
  • 7–10+ years of experience supporting senior executives or executive leadership.
  • Mastery of Microsoft Office Suite and Adobe Acrobat; experience with CRM systems (Blackbaud a plus).
  • Exceptional organizational skills, attention to detail, and ability to manage multiple priorities.
  • Strong interpersonal skills and the ability to work effectively with a diverse community of staff, Board members, and external partners.
  • High emotional intelligence, discretion, and professionalism in handling sensitive information.
  • Commitment to COCA's values of Diversity, Equity, Inclusion, and Access.

Why You'll Love Working at COCA

  • Join a vibrant, creative community passionate about the transformative power of the arts.
  • Hybrid work flexibility (per COCA's Remote & Hybrid Policy).
  • Opportunity to engage directly with executive leadership and the Board.
  • Inclusive environment that values innovation, collaboration, and growth.

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