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Administrative Assistant

6 hours ago

Stamford, Connecticut, United States Stamford Health Full time
Description

MAJOR ACCOUNTABILITIES/CRITICAL RESPONSIBILITIES:

  • Manages the day to day operations of the Office of Research (i.e. phones, service scheduling, appointments) and ensure that these services are provided in a friendly, prompt, courteous, and compassionate manner.
  • Oversees the management and coordination of Office of Research related schedules, including scheduling of all external sponsor and CRO visits. 
  • Provides overall department support with administrative functions such as payroll processing, ordering of supplies and materials, scheduling of meetings, etc. 
  • Prepares payroll and PTO balance information and keeps track of PTO requests in Kronos.
  • Manage meeting reservations and business travel arrangements for the Director of Research and other members of the team who travel for work-related meetings. 
  • Maintain confidentiality of all sensitive information. 
  • Manage ordering of office supplies.
  • Independently research and follow through on a wide variety of information request.
  • Actively anticipates implications of schedules, communicates and acts to facilitate orderly functioning of the office.
  • Compose routine correspondence independently and regularly, to support communication from the office.
  • Fully support and coordinate the Stamford Health Annual Research Day.
  • Offer support to Regulatory teams to maintain compliance with Regulatory documents and eRegulatory system.
  • Proficient in Clinical Trials Management System through running of reports for Compliance and committee reporting. 
  • Create Phillips Pathway builds for Oncology Research as part of Dana Farber collaboration and then maintain these pathways for clinical research participants. 
  • Perform special projects as directed by the Director and his/her designee, including but not limited to review, research and summarization of information.

 QUALIFICATIONS/REQUIREMENTS: 

  • High School Diploma or GED required required 
  • 1-3  years administrative assistant experience required 
  • Excellent organization, problem solving, negotiation, verbal, listening and written communication skills are required. 
  • Knowledge of medical terminology is highly preferred.
  • Ability to work independently and balance multiple priorities is required. 
  • Proven success making decisions and exercising sound judgment.
  • Individuals exhibit a high degree of responsibility in confidential matters. The individual understands HIPAA and confidentiality.
  • Knowledge of office record keeping and workflow processing is required. 
  • Strong interpersonal skills are required.  Broad based experience in dealing with personnel across multiple levels.