Administrative Assistant

6 days ago

San Francisco, California, United States Caresoft Inc. Full time

Job Title: Administrative Assistant

Duration:12 Months

Location: San Francisco, CA

Duties:

Manage daily calendars for senior leaders, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.

Arrange and reserve conference rooms, catering, audio/video and other services as needed for meetings and conferences.

Coordinate travel arrangements and submit expense reports in an efficient manner using Concur.

Drive key team activities and events (such as team meetings, strategy sessions, conferences, ordering supplies and social events).

Handle tasks proactively and efficiently to ensure seamless coverage for all supported staff.

Build and maintain good business relationships with executives and administrative staff across the organizations.

Complete ad hoc administrative requests in a timely and detailed manner.

Skills Required:

5+ years of administrative experience, preferably at a large global organization in the financial services industry.

Ability to work independently and assume additional responsibilities as the need arises.

A positive and 'can-do' attitude.

Desire and ability to provide outstanding service to internal and external clients.

Maintains focus with sense of urgency, while upholding respect for others.

Proven track record to managing competing priorities and meeting tight deadlines.

Excellent communication skills (written and verbal).

Strong computer skills (Concur T&E System, MS Word, Excel, PowerPoint, Outlook).

A high level of attention to detail.

Discretion in handling confidential information in all aspects of work.

Additional Details:

Having worked in the Investment or Finance field a plus

The CWK will support a team of 4 key people (1- Managing Director and 3 - Executive Directors)

Must be Tech Savvy Must be able to multi-task and prioritize changing requests

Comfortable supporting an all-male team Must be comfortable with virtual training, while learning the job

Key Personality Traits: Go-Getter; engaging; independent thinker and worker professional; comfortable participating in community and or office events

Work Hours: TBD – based on client need (Most start their work day at 8:30am or earlier)

Work Location: San Francisco, in office. 5 days a week until properly trained and comfortable with daily duties (approx. 1-month), then move to the 4:1 work week, only after approved by leadership.

Experience working with:

Microsoft Suite (Excel; PowerPoint; MS Word; MS TEAMS; Outlook) Outlook – calendar management/ Scheduling/ TEAMS Video Conferencing Concur – expense and reimbursement submissions Travel Arrangements: work with a dedicated BlackRock Amex hotline representative

Job Type: Contract

Pay: Up to $39.00 per hour

Work Location: In person

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