Office Administrator

5 days ago

Jersey City, New Jersey, United States J&J Mechanical and construction Group LLC Full time $40,000 - $55,000 per year

Position Summary

The Office Administrator will support daily office operations, assist project managers and field staff, handle administrative duties, and ensure the office runs efficiently. The ideal candidate will have strong organizational skills, experience in the construction industry, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

  • Serve as the first point of contact for clients, vendors, and team members.
  • Manage phone calls, emails, and correspondence in a professional and timely manner.
  • Prepare and maintain project files, contracts, and other construction-related documentation.
  • Assist with bid preparation, proposal submissions, and tracking project deadlines.
  • Process invoices, purchase orders, and assist with accounts payable/receivable.
  • Track employee timesheets, expenses, and assist with payroll coordination.
  • Maintain inventory of office and field supplies; order materials as needed.
  • Coordinate schedules for meetings, inspections, and job site logistics.
  • Support HR functions such as onboarding, maintaining personnel files, and tracking certifications.
  • Ensure compliance with company policies, safety protocols, and record-keeping standards.

Qualifications

  • 2+ years of administrative experience (construction or contracting industry preferred).
  • Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
  • Experience using construction management software (e.g., Procore, Buildertrend, Sage, QuickBooks) is a plus.
  • Excellent communication, organization, and multitasking skills.
  • Strong attention to detail and ability to work independently.
  • High school diploma or equivalent (Associate's or Bachelor's degree preferred)

Why you'll love it here

We are dedicated to creating a vibrant workplace where every team member can thrive. Our commitment to your growth means we provide ample opportunities for professional development while ensuring you feel valued every step of the way.

Join us as we strive to create an engaging atmosphere that empowers our employees to excel both personally and professionally

Job Type: Full-time

Pay: $40, $55,000.00 per year

Benefits:

  • 401(k) matching
  • Health insurance
  • Paid time off

Work Location: In person

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