Executive Assistant, Senior

Your Role

This role supports Stellarus and related activities within the Ascendiun Family of Companies, as appropriate. The Chief Information Officer team enterprise technology strategy, innovation, and execution across the organization. The Executive Assistant will report to the Chief Information Officer. In this role you will you will be a strategic partner and trusted point of coordination for the CIO and their leadership team. You will manage complex calendars, communications, and logistics, while helping to streamline operations and support high-impact initiatives. Your ability to anticipate needs, foster relationships, and maintain confidentiality will be essential to the success of the team and the broader organization. Our leadership model is about developing great leaders at all levels and creating opportunities for our people to grow – personally, professionally, and financially. We are looking for leaders that are energized by creative and critical thinking, building and sustaining high-performing teams, getting results the right way, and fostering continuous learning.

Your Work

In this role, you will:

• Carry out administrative, analytical or procedural tasks with high degree of autonomy
• Handle administrative matters, in the absence of, or on behalf of, the manager
• Provide administrative oversight of third-party relationships through implementation of designated systems, routine monitoring of performance, and tracking of goods and/or services
• Serve as administrative liaison between manager and direct reports and others within and outside the organization
• Manage day-to-day organization of executive's calendar, appointments, meetings, and related schedule
• Leverage AI tooling and build out agents and systems to do your job most efficiently using tools like Microsoft copilot studio, figma AI and others.
• Lead by example in the admin community and find ways to share best practices for leveraging AI to accomplish administrative tasks.
• Small Event Planning for the organization- independently plan appropriate facilities, food, and IT support for meetings and events at Blue Shield facilities.
• Ability to plan remotely.
• Travel planning
• Meeting management, developing notes and summaries of meetings, meeting scheduling, calendaring
• Managing distribution lists

Your Knowledge and Experience

• Requires a bachelor's degree or equivalent experience
• Requires at least 5 years of prior relevant experience
• Microsoft Office Suite including Copilot required, Planview, Apptio, Sharepoint, Jira, LucidChart desired.
• Flexibility and resilience
• Ability to manage multiple projects at once

ABOUT THE TEAM

About Stellarus and the Ascendiun Family of Companies

Stellarus, launched in January 2025, is designed to scale innovative healthcare solutions that support customers in creating a health care experience deserving of their family, friends, and neighbors.

Stellarus is part of a family of organizations that is overseen by a nonprofit corporate entity named Ascendiun. The Ascendiun Family of Companies also includes Blue Shield of California and its subsidiary, Blue Shield of California Promise Health Plan and Altais, a clinical services company.

Stellarus' vision is to empower its customers to create a healthcare experience that is worthy of their family, friends, and neighbors. Stellarus' objective is to offer innovative, modern, scalable solutions that challenge the health care status quo. This very closely aligns with Blue Shield of California's vision by using innovation to improve quality, affordability, and experience for members.

To achieve our mission, we foster an environment where all employees can thrive and contribute fully to address the needs of the various communities we serve. We are committed to creating and maintaining a supportive workplace that upholds our values and advances our goals.

Our Values:

At Stellarus, our core values of agility, trust, drive, courage and service shape our approach to developing innovative product offerings.

Our Workplace Model:

At Stellarus and the Ascendiun Family of Companies, we believe in fostering a workplace environment that balances purposeful in-person collaboration with flexibility. As we continue to evolve our workplace model, our focus remains on creating spaces where our people can connect with purpose – whether working in the office or through a hybrid approach – by providing clear expectations while respecting the diverse needs of our workforce.

Two Ways of Working:

• Hybrid (Default): Work from a business unit-approved office at least two (2) times per month (for roles below Director-level) or once per week (for Director-level roles and above). Exceptions:

o Member-facing and approved out-of-state roles remain remote.

o Employees living more than 50 miles from their assigned offices are expected to work with their managers on a plan for periodic office visits.

o For employees with medical conditions that may impact their ability to work in-office, we are committed to engaging in an interactive process and providing reasonable accommodations to ensure their work environment is conducive to their success and well-being.

• On-Site: Work from a business unit-approved office an average of four (4) or more days a week.

Physical Requirements:

Office Environment - roles involving part to full time schedule in Office Environment. Based in our physical offices and work from home office/deskwork - Activity level: Sedentary, frequency most of work day.

Equal Employment Opportunity:

External hires must pass a background check/drug screen. Qualified applicants with arrest records and/or conviction records will be considered for employment in a manner consistent with Federal, State and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran status or disability status and any other classification protected by Federal, State and local laws.