Office Assistant 3

Office Assistant 3 (OA3)

Community Corrections Division

[DOC WFSE Monthly Salary Range 39: $3,630.00 to $4,833.00]

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The Mission of Washington State Department of Corrections (DOC) is to improve public safety by positively changing lives.

Our agency is looking to fill a full-time, permanent Office Assistant (OA3) vacancy within the Community Corrections Division. This position works for Section 3's Graduated Reentry (GRE) located at 6135 Martin Way East, Lacey, WA.

Under general supervision of a Community Corrections Supervisor (CCS), this position performs direct clerical/secretarial support to the CCS and performs file management and routine, advanced clerical tasks for Graduated Reentry (GRE). Working independently, you will perform a variety of complex clerical projects and assignments. Work hours: Monday-Friday, 8:00 am to 5:00 pm.

We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply

HOW TO APPLY

Select the 'Apply' button located at the top right corner of this posting. A complete application packet will include the following:

• Online application. You must complete the online application, including the 'Work Experience' section. Your resume will not substitute for this requirement.
• Cover letter. Regarding your interest in this position.
• Resume. Detailed and chronological.
• Three professional-level references. Current and recent supervisors are preferred with a valid phone number and email for each. Review the 'Supplement Information' section for the requirements and definition of. References are contacted after the interview process.

Applicants wishing to claim Veterans' preference should attach a copy of your DD-214 (member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs.

Do not include personally identifiable information or personal photos within your application packet.

Incomplete application packages or 'see resume' in lieu of the requested information may disqualify you from the process.

Provide direction clerical and secretarial support to the Community Corrections Supervisor (CCS).

• Prepare and finalize staff meeting agendas, meeting minutes, and confidential correspondence.
• Maintain emergency contact rosters and emergency desk manual.
• Assist with the hiring process and perform project work for the CCS as requested.

Manage and maintain electronic and physical files.

• Database entry and retrieval from various systems, such as OMNI (Offender Management Network Information), WA Crime Information Center (WCIC), National Crime Information Center (NCIC), and OnBase.
• Archive closed files.

Support office operations.

• Manage key control and accountability and manage building issues.
• Pay bills and order and receive office equipment and supplies.
• Manage and coordinate fleet vehicles for maintenance and mileage reports.
• Coordinate and manage landlines.
• Serve as the office safety person and assist support staff as needed.

Other duties as assigned.

Required Qualifications

• High school diploma or GED equivalent.
• Six months of clerical and/or customer service experience.

The successful candidate will possess the following skills and abilities:

• Maintain regular and reliable attendance.
• Must respect and maintain confidentiality.
• Ability to assist individuals with various criminal backgrounds.
• Ability to create, modify, print, and format spreadsheets, find and replace data, and work with basic formulas.
• Ability to proofread written material and identify and correct errors in sentence structure, grammar, punctuation, and spelling.
• Ability to navigate the internet and intranet for DOC and offender related information.

Desirable Qualifications

• Associate degree or higher from an accredited college or university whose accreditation is from the US Department of Educations or the Council for Higher Education Accreditation (CHEA) or foreign equivalent.
• Four years or more of progressive clerical experience in an office setting.

Vision: Working together for safer communities.

Mission: Improving public safety by positively changing lives.

Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.

Visit Mission & Vision | Washington State Department of Corrections for more information about our agency.

IMPORTANT NOTES

• References: A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, include non-related professionals, such as educators or other professional associates. Please include a minimum of three professional references with a valid email and phone number for each. Current and recent supervisors are preferred. If you are entering your references in the online application, complete the following fields:
• First and Last name
• Title (include their relationship to you, for example: Field Administrator, former supervisor)
• Phone
• Email
• Address Line 1 (list the name of their organization)
• DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.
• DOC does not use E-Verify: We are not able to extend STEM-Optional Practice Training (OPT). For information, please visit
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application, if required. You may request the required evaluation/documentation from and
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Pre-employment Drug Test: We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process; applicants who test positive for any controlled substances may be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Salary is based on experience and is determined at the time an offer of employment is made. The salary listed in the job posting includes Steps A-M. Step M is a longevity step and is typically gained six years after being assigned to Step L in your permanent salary range.
• Represented Position: This position is represented by the Washington Federation of State Employees (WFSE).
• Note: This recruitment may be used to fill other (permanent or non-permanent) positions within 60 days after the listed position(s) have been filled.

Telework Details

This position may be allocated for telework for up to one day each week. If approved, work may be performed from your home or another offsite location within the state of Washington using a reliable internet or cellular hot spot service at that time. Employees are expected to perform assigned duties in a safe manner; to take proper care of all state-issued equipment; and maintain confidentiality of all information in possession while working offsite. Employees will be required to commute to a Department of Corrections facility or field office as business requires to potentially include components of the onboarding process. More information will be provided later.

What We Offer

As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides a generous retirement plan and comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year, in accordance with the CBA
• 8 hours of paid sick leave per month
• 12 paid holidays each year
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation
• Visit our benefits page to see more

For questions about this recruitment, or to request reasonable accommodation in the application process, contact the assigned Talent Acquisition Recruiter at or Make sure you refer to the 2025- requisition/job number located at the top of this posting.

For TTY service, please call the Washington Relay Service at 7-1-1 or