Scheduling and Purchasing Coordinator

The Scheduling and Purchasing Coordinator keeps projects moving by owning the day-to-day schedule and the flow of materials. You'll build and maintain crew/sub schedules, coordinate deliveries, and procure the right products at the right time—all while communicating updates to Sales, Operations, field teams, fabrication, and vendors. The ideal candidate is detail-driven, calm under pressure, and thrives in a fast-paced construction environment with multiple concurrent priorities.

Key Responsibilities

Scheduling & Coordination

• Build, publish, and adjust daily/weekly schedules for installations, repairs, and service work in alignment with Sales and Operations.
• Assign crews/subcontractors based on availability, skills, and job requirements; confirm site readiness and job details.
• Coordinate deliveries, will-calls, and staging to ensure materials and equipment are on site when needed.
• Track project progress, resolve conflicts, and communicate schedule changes to all stakeholders (PMs, superintendents, sales, fabrication, subs, and homeowners/GCs as needed).
• Maintain an accurate "single source of truth" for job status, target dates, and constraints (permits, inspections, lead times, weather).
• Release daily job packs and allocate materials to job accounts (Epicor) in coordination with dispatch.

Purchasing & Inventory

• Prepare, process, and verify purchase orders based on approved scopes and schedules.
• Source pricing, product details, and lead times; expedite delayed orders to keep work on track.
• Maintain inventory accuracy (yard, warehouse, Conex) and coordinate cycle counts.
• Track tool/equipment rentals and returns; reconcile delivery tickets with AR.
• Purchase shingles, flat-roof materials, gutter/metal orders, accessories, and general inventory items.
• Enter and manage transactions within AccuLynx and related systems; keep vendor and item data current.
• Resolve basic issues related to returns, exchanges, credits, and substitutions.

Operational Support

• Partner daily with field crews, superintendents, project managers, sales, and the fabrication shop to remove roadblocks.
• Identify risks (material constraints, schedule clashes, weather impacts) and escalate early with solutions.
• Support other operations and continuous-improvement projects as assigned.

Qualifications

Education

• Required: High School Diploma
• Preferred: Associate's or Bachelor's in Business, Supply Chain, Construction Management, or related field

Experience

• 2+ years in scheduling/dispatch, purchasing, logistics, or construction supply (roofing/construction experience preferred)

Skills & Competencies

• Proven ability to build and manage schedules and adjust in real time
• Strong organization, follow-through, and problem-solving; comfortable juggling many moving parts
• Clear, proactive communicator—written and verbal—with a customer-service mindset
• Proficiency in Microsoft Excel, Word, Outlook
• Familiarity with ERP/CRM systems (AccuLynx preferred); Epicor experience a plus
• Basic construction math and material knowledge; ability to read scopes/POs
• Bilingual (English/Spanish) a plus

Physical & Sensory Requirements

• Ability to lift and handle moderate to heavy materials as required
• Visual acuity for close work, distance, depth perception, and peripheral vision
• Frequent standing, walking, lifting, and typing

Why Join Us?

At On Top Roofing, we value our employees and offer a comprehensive benefits package designed to support their health, financial security, and work-life balance. Full-time employees enjoy competitive compensation along with a range of benefits, including:

• Medical, Dental, and Vision Plans to ensure the well-being of you and your family.
• Health Savings Account (HSA) with a company contribution to help manage your healthcare costs.
• 401(k) Plan with a generous company match to help you plan for a secure future.
• Paid Time Off for sick days, vacation, company holidays, and more to give you the flexibility you need to recharge and take care of personal matters.

Our executive office is in the Salt Lake City Metro area, providing easy access to the heart of the region. We are committed to making reasonable accommodations to enable individuals with disabilities to perform the essential functions of their roles. On Top Roofing is an at-will employer, focused on fostering a positive, supportive work environment where our employees can thrive and grow.

Job Type: Full-time

Pay: $ $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Ability to Commute:

• Salt Lake City, UT Required)

Ability to Relocate:

• Salt Lake City, UT 84104: Relocate before starting work (Required)

Work Location: In person