Front Desk Receptionist

2 weeks ago

Fullerton, California, United States Golden Glass Full time $52,000 - $72,000 per year

Receptionist / Office Assistant

Location: Fullerton, CA

Company: Golden Glass, Inc.

Employment Type: Full-Time, On-Site

Golden Glass, Inc. — a leading commercial glazing subcontractor — is seeking a detail-oriented and dependable Receptionist / Office Assistant to join our team. This role supports the accounting and project management departments by managing administrative duties, processing invoices, and keeping the office running smoothly.

Key Responsibilities

  • Email Management: Check and respond to company emails daily.
  • Invoice Processing:
  • Print invoices daily.
  • Sort and distribute invoices to Project Managers every Monday based on jobs.
  • Enter approved invoices into Sage 100 Contractor.
  • Print updated Sage reports for each vendor with newly added invoices.
  • Follow up on disputed invoices weekly and pull disputed invoice reports for review.
  • Payments & Reconciliation:
  • Prepare payments by the 25th of each month for overhead and prior-month aging.
  • Reconcile vendor statements against Sage and filed invoices on the 1st of every month.
  • Pull all invoices from file for payment backup.
  • Run weekly Sage reports and update job spreadsheets every Monday.
  • Accounting Support:
  • Enter receipts (Blake Golden Glass) in QuickBooks.
  • Deposit credit card payments into BGG accounts.
  • Expense Wells Fargo credit card charges monthly and print receipts for records.
  • Assist with processing and paying overhead expenses.
  • Office Management:
  • Order and maintain office supplies.
  • Assist with phones and general administrative support as needed.

Qualifications

  • Minimum 2 years of administrative or accounting office experience (construction industry preferred).
  • Proficiency with Sage 100 Contractor and QuickBooks is a plus.
  • Strong attention to detail and organizational skills.
  • Excellent communication skills and ability to multitask.
  • Reliable, punctual, and able to work independently in a fast-paced environment.

Benefits

  • Competitive pay based on experience
  • Medical, dental, and vision insurance
  • Paid holidays and vacation
  • 401(k) with company match

Job Type: Full-time

Pay: $ $25.00 per hour

Expected hours: 40 per week

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Work Location: In person

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