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Administrative Coordinator

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Fort Worth, Texas, United States Tom Thumb Full time

DUTIES AND RESPONSIBILITIES Customer Service

  • Maintain an atmosphere of enthusiastic customer awareness with emphasis on fast and friendly service.
  • Answer and respond to incoming calls.
  • Support Customer Service Center by covering breaks and lunch periods when necessary.

Cash Handling & Reconciliation

  • Complete all phases of the reconciliation process; perform bookkeeping duties including preparing and proofing daily deposit slips and balancing accounts receivables.
  • Monitor cashier accountability; research and report problems or shortages to the Service Operations Manager and Store Director.
  • Partner with Division Loss Prevention and front-end management to resolve cash and shrink issues.
  • Maintain sales book and report daily/weekly sales information to the Store Support Center.

Scheduling & Compliance

  • Report schedule violations to the Store Director and appropriate department manager promptly.
  • Ensure minor employees are scheduled and working in compliance with state laws.
  • Ensure compliance with HIPAA and confidentiality requirements under federal and state law.
  • Maintain compliance with records retention policy requirements.

Recruiting & Hiring

  • Review internal and external applications; conduct screening interviews and coordinate department manager interviews.
  • Administer Job Posting Program; manage pre-employment drug testing and tax credit process.
  • Complete new hire process; coordinate training and conduct orientation and other training programs.
  • Coordinate and maintain all aspects of the hiring process:
  • Computer-assisted application and hiring process
  • Attend in-store and outside recruiting activities
  • Maintain recruiting materials, applications, policy sign-off forms
  • Retain records of interviews and hiring process

HR Administration

  • Order and assign uniforms, name badges, and office supplies.
  • Handle outgoing/incoming mail, Administrative Coordinator email account, and maintain office files.
  • Update breakroom HR information boards and legal compliance posters.
  • Serve as liaison between HR, Payroll, and Benefits Departments:
  • Handle payroll and benefits administration issues
  • Work with Store Director and HR representatives on personnel issues
  • Submit and process payroll timely; maintain Time and Attendance Reports, Correction Forms, schedules, and personnel records per company guidelines.
  • Coordinate, input, and track leave paperwork; process reinstatements, terminations, and personnel status changes.
  • Maintain and retain employee HR records securely; keep medical files separate from personnel files.

Recognition & Office Management

  • Coordinate recognition programs.
  • Ensure proper cleanliness and neat appearance of the office area.

General

  • Perform all job duties safely, accurately, and with honesty and integrity.
  • Other necessary and required duties.

Pay Transparency:

Starting rates will be no less than the local minimum wage and may vary based on things like location, experience, qualifications, and the terms of any applicable collective bargaining agreement. Candidates with unique qualifications may be considered for compensation above this range. Dependent on length of service, hours worked, any applicable collective bargaining agreement and/or Company policy, benefits may include medical, dental, vision, disability and life insurance, sick pay*, PTO/Vacation pay*, paid holidays*, bereavement pay and retirement benefits (pension and/or 401(k) eligibility). Associates in this position may be eligible for a quarterly bonus, subject to Company bonus plans. Applications are accepted on an on-going basis.

  • For roles in Washington State: Sick pay and PTO/Vacation pay are accrued based on hours worked and paid holidays are issued at 7-9 days annually.