Bookkeeper / Administrative Assistant

3 days ago

Phoenix, Arizona, United States Preceptor Security Group Full time

Location: Hybrid Phoenix, AZ Position

Company: Preceptor Security Group

About Us:

Preceptor Security Group is committed to excellence in security services and operational integrity. We value professionalism, ethical standards, and teamwork in everything we do.

Position Overview

We are seeking a detail-oriented Bookkeeper and Administrative Professional to join our team. Reporting to the Accountant/Controller, this role is responsible for managing accounts payable (AP) and accounts receivable (AR) transactions, processing payroll, and supporting administrative functions to enhance business efficiency and operations.

As a key member of Preceptor, you will uphold our vision, mission, and values while maintaining the highest standards of ethics and professionalism with internal and external stakeholders.

Key Responsibilities

Bookkeeping:

· Manage AP and AR transactions accurately and timely.

· Process payroll and maintain compliance with company policies.

· Monitor multiple bank accounts and daily cash flow.

· Record all transactions in the accounting software/system.

· Review aged receivables and notify the GM for collection activities.

· Assist management with administrative tasks to support efficiency.

Administrative Assistant:

· Communications Support

· Meeting & Action Management**

· Project & Operations Coordination

· Documentation & Record Management

· Data & Reporting Support

· Administrative Finance Tasks

· Contract & Compliance Support

· Process Support

Qualifications

· Proven experience as a Bookkeeper or in a similar accounting role.

· Construction bookkeeping experience preferred.

· Proficiency in QuickBooks and Microsoft Office Suite.

· Experience with Knowify is preferred.

· Excellent attention to detail and organizational skills.

· Ability to manage multiple priorities and meet deadlines.

· Strong communication skills and a commitment to ethical standards.

· Proven experience as a Administrative Assistant.

Expectations

· Demonstrate professionalism and integrity in all interactions.

· Maintain confidentiality of financial and company information.

· Collaborate effectively with team members and management.

· Uphold PSG's mission, values, and code of ethics consistently.

· Adapt to evolving processes and contribute to continuous improvement.

Pay: $ $34.00 per hour

Expected hours: No less than 40.0 per week

Benefits:

  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Education:

  • Associate (Preferred)

Experience:

  • Bookkeeping: 3 years (Required)
  • Executive administrative support: 3 years (Required)
  • QuickBooks: 3 years (Required)

Work Location: Hybrid remote in Phoenix, AZ

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