Administrative and Personal Assistant

2 weeks ago

Hayward, California, United States Viking Security Safe Full time

Temp-to-Hire. Looking for a Sharp, Resourceful in-person Assistant.

Loyal, AI and tech-savvy, pleasant to be around assistant. They will keep me sane and organized and take on some project management duties. We are a couple of small-business hustlers, for whom it was easier to build products than a team. We are in a complex, stressful, time-sensitive growth spree with a train in full motion. You must be a supportive, problem-solving, proactive person who can anticipate my needs and keep up with a high volume of work at once. This is a temp-to-hire role for someone who wants to shine, learn, and grow while growing a real business, not just clock in. We start with low pay and 2 people only. We do not have the budget or time to hire and train new people, yet we must find creative ways to work around it - grand funds, interns. Many projects are underway simultaneously. Tasks come from every direction like a ping-pong :-). That will not change for a while; we must find a way through. Are you a Problem solver? Organized and detail-oriented? Please start your response with: Keyword: NASA.

What I actually need help with right now:

1. Put basic order into my world, unload some of my tasks (for example):

· Set up a simple system for calendar + communication for my partner and me, so we're not stepping on each other's toes.

· Save my Turkish Airlines points from expiring and move/use them smartly.

· Get some refunds, bills, and medical admin stuff done. Help with organizations in my house, the office, etc.

· Smart travel: booking flights/hotels, including using points. Bonus: understanding business credit card points and how to maximize them

· Help finish a simple video studio in the garage and start recording content

· Getting gravel delivered, solar on a shipping container, and finding the right vendor fast.

· Grant writing help so we can fund the Viking small team. (including your pay)

2. Getting things done, even if it is contacting NASA, the President, applying for grants, whatever it takes.

Non-negotiables:

You use AI as a Power tool, not just a fancy Google. You must be better than me in creating Organization, Automations, Optimizations, and Productivity to complement my process.

The deal:

Temp-to-hire, 3 months trial hours a week, $15–$25/hr to start. No benefits or health insurance.

In the first 2-4 weeks, we work together; then we move to a hybrid model with significant flexibility. This is an opportunity to learn a great deal and help shape something that matters. We are a local San Francisco Bay Area-based company of 15 years. We make fingerprint biometric and other safes to protect people at home, at work, wherever they are:

If you see yourself in such a rich and wise role, send me a short note about how you've used AI to solve a real problem, what work you've done that fits the position, and why this kind of chaos + opportunity fits you. Please include a resume with references.

Please be you, no fluff. Thank you,

Stay safe and happy holidays,

Siana

Job Types: Temporary, Internship

Pay: $ $25.00 per hour

Expected hours: 20 – 40 per week

Work Location: Hybrid remote in Hayward, CA 94545

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