Executive Administrative Assistant

Who We Are

Thermon is a diversified technology company and a global leader in industrial process heating, temperature maintenance, environmental monitoring and temporary power distribution solutions. We deliver engineered solutions that enhance operational awareness, safety, reliability and efficiency to deliver the lowest total cost of ownership.

Thermon offers over 250 products, software and services across multiple brands, providing a range of offerings from boilers, transportation heaters, and liquid load banks to tubing bundles and heat trace. We are the silent guardians of critical infrastructure. From the relentless demands of chemical plants and the intricate networks of rail and transit to the vital pulse of power generation, we innovate solutions that ensure optimal operation, protect critical assets, and maximize efficiency.

We care deeply about the success of our customers, the well-being of our people, and the reliability of every product we design. This drives our unwavering commitment to safety and integrity in everything we do. Through collaboration, we unite a rich legacy of expertise with a trusted global team, partnering side-by-side with our customers. We transfer the warmth needed to make life work.

The Role

The Executive Assistant is a critical role for Thermon and provides high-quality support and service to the CEOPresident, Executive Team, and Board of Directors and also serves as office manager for the corporate office. This role demonstrates the Company's values of Care, Commit, and Collaborate, while being highly accountable. This position requires the Executive Assistant to maintain incredible accuracy, responsiveness, and high-level customer, office and client focused support. The ideal Executive Assistant performs a variety of administrative duties as you take on new challenges and wear multiple hats. You must be discrete, have excellent judgment, tact and confidentiality. You must exude calm and confidence and enjoy what you do, employing an optimistic can-do attitude while having fun getting results.

What You Will Do

Executive Administrative Support

• Provide sophisticated correspondence and calendar management for the CEO and the Executive Team including coordinating all travel logistics.
• Expense tracking including managing the company's AMEX account.
• Proactively schedule internal and external meetings including Quarterly Board of Directors Meetings, MonthlyQuarterly Business Review meetings, monthly staff meetings, employee meetings, etc.
• Coordinate investor meetings and non-Deal Roadshows for the CEO, CFO and COO. Create PowerPoint presentations for the CEO for Board of Directors meetings, Quarterly Business Reviews, Employee Meetings, etc.
• Responsible for reviewing correspondence, arranging company dinners, events and other corporate functions, and answering questions and meeting requests directed to the CEO.

Board of Directors and Investor Relations Support

• Coordinate all facets of the Quarterly Board of Directors meetings (including location coordination, travel, lodging, catering, AV needs) and will manage Board of Directors books prior to each quarterly meeting.
• Work directly with investment firms to schedule dates, arrange travel and hotel accommodations, collect presentations for our travelling team and monitor the event for changes that require immediate action.

Office Management

• Partner with facilities and building management for all office related support in the Austin corporate location.
• Office Management of the corporate office in Austin, TX and coordination with officesIT globally.
• Provide back up for other specific tasks as needed
• Handle all calls and visitors with grace, sophistication and professionalism.

QualificationsExperience:

• Minimum of High School Diploma, Bachelors' Degree preferred.
• 6 to 8 years' experience at senior to executive level, as an administrative assistant.
• 2+ years of office management experience
• Excellent communication skills including presentation, persuasion, and negotiation skills.
• Must be able to communicate effectively and remain calm and courteous under pressure.
• Demonstrated ability managing multiple assignments/projects and conflicting priorities with the pressure of short, demanding deadlines in a fast-paced environment.
• Use Microsoft Word, Excel and PowerPoint at an intermediate to advanced level, as well as ability to quickly master other internal systems.
• Must be able to pass a credit check