Executive Assistant

7 days ago

Austin, Texas, United States Cristcot Full time $80,000 - $120,000 per year

Job Summary

 

The Executive Assistant will provide high-level administrative support to Cristcot's CEO, working closely with internal teams, board members, clients, and external partners to drive the company's objectives, including the successful launch of its inaugural ulcerative colitis (UC) therapy. This role requires a highly skilled professional with exceptional organizational skills and the ability to maintain strict confidentiality. Key responsibilities include managing the CEO's schedule, coordinating board and investor meetings, organizing and securing files, and supporting strategic projects to ensure seamless execution of priorities. The Executive Assistant will also act as a liaison to facilitate effective communication and collaboration, contributing to process development and organizational scalability in a fast-paced pharmaceutical/biotech environment.

Primary Relationships

  • Within Cristcot, the Executive Assistant will collaborate closely with the Chief Executive Officer, senior leadership team, and cross-functional departments including Regulatory, Clinical, Quality, HR, Finance & Commercial.
  • Outside Cristcot, the Executive Assistant will engage with external vendors, key stakeholders, and partners such as investors, healthcare providers, consultants, and event organizers.

Primary Job Responsibilities

The Executive Assistant will provide strategic administrative and organizational support to enhance executive efficiency and drive Cristcot's mission forward.

The activities of the Executive Assistant will include, but are not limited to:

  • Schedule and prioritize meetings, appointments, and events for the CEO, including coordinating investor meetings and communications, resolving conflicts, and ensuring optimal time management.
  • Plan and coordinate travel, including itineraries, accommodations, and transportation.
  • Prepare agendas, take minutes, and organize materials for board meetings, executive meetings, and presentations, with meticulous attention to detail.
  • Act as a liaison between the CEO and internal teams, clients, board members, and external partners to facilitate effective communication and collaboration.
  • Assist with special projects, research, and strategic initiatives, ensuring deadlines and deliverables are met.
  • Manage and secure digital and physical files, ensuring efficient organization and easy retrieval
  • Handle sensitive information with the highest level of discretion and integrity.

Skills and Qualifications:

  • High School Diploma or Associate's degree with demonstrated administrative experience; preferably a Bachelor's degree in business administration or communications.
  • 3-5 years in pharmaceutical/biotech/tech, ideally supporting C-suite executives.
  • Exceptional organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
  • Advanced proficiency in Microsoft Office Suite and virtual collaboration platforms (Zoom, Teams); tech-savvy with a willingness to learn new systems.
  • High level of integrity, discretion, and emotional intelligence; proactive mindset with strong problem-solving abilities and flexibility for after-hours or travel support.
  • Must be able to be onsite in our Austin, TX office at least 2-3 times a week.
  • Ability to travel up to 10%.

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