Office Manager

1 week ago

Nashville, Arkansas, United States Advanced Wound Therapy Full time $52,000 - $55,000 per year

· Orchestrate weekly team meetings including technological set up, catering, coordinating with vendors and outside visiting sales reps.

· Communicate with local vendors for office needs, special events, or facility maintenance.

· Coordinate logistics for meetings, community events, and internal celebrations.

Customer Service

WHAT WE DO:

ACME builds lasting relationships and provides a standard of excellence. Our culture is grounded in honor, integrity, family, and a strong commitment to inspiring hope. ACME is a management service organization that supports a network of healthcare entities across multiple states, delivering managerial and administrative services. These services include corporate administration, recruiting, revenue cycle management, scheduling, accounting, and case management. ACME tailors support services around each organization's needs. Together, we're creating more than operational success—we're building a community of care.

JOB DESCRIPTION:

We are seeking a highly organized, resourceful, and proactive Office Manager to lead the setup and ongoing management of our new office in Nashville, AR. This is a dynamic role ideal for a self-starter who thrives in an evolving environment. As the first point of contact for the Nashville location, the Office Manager will play a critical role in ensuring daily operations run smoothly while supporting a growing team.

This role will act as a bridge between the Nashville office and our other established locations, handling a variety of responsibilities ranging from general office and supply management to basic case coordination, customer service, and vendor relations.

KEY RESPONSIBILITIES:

Office Setup & Daily Operations

  • Lead and manage all aspects of initial office setup, including procurement of furniture, technology, supplies, and vendor coordination.
  • Maintain inventory and oversee routine ordering of office and medical supplies.
  • Organize and maintain a clean, functional, and welcoming office environment.

Administrative Support

  • Answer and direct incoming phone calls and emails in a professional manner.
  • Handle scheduling and calendar management for providers or leadership as needed.
  • Assist in light case management duties including appointment coordination, chart tracking, and follow-up communication.
  • Prepare and order meals for team events, meetings, or celebrations.

General Inventory Support:

  • Assist the Supply Chain Manager in various inventory-related tasks, such as cycle counting, physical inventory, and stock rotation.
  • Maintain a clean and organized inventory storage area.
  • Coordinate with other departments (i.e., clinical staff) to ensure timely delivery of inventory items.
  • Participate in inventory process improvement initiatives.

Liaison & Communication

  • Serve as a communication hub between the Nashville location and other corporate or clinical sites.
  • Facilitate consistent information flow and ensure company standards and processes are upheld locally.
  • Support onboarding of new team members and help integrate them into company culture.

Vendor & Event Coordination

  • Provide high-quality customer service to patients, vendors, and guests.
  • Resolve minor issues independently and escalate concerns as needed.

Customer Service

  • Provide high-quality customer service to patients, vendors, and guests.
  • Resolve minor issues independently and escalate concerns as needed.

Growth Support

  • As the location grows, assist with onboarding, training, and inclusion of new administrative staff.
  • Identify operational gaps and propose scalable solutions to meet increased demand.

QUALIFICATIONS:

  • 3+ years of office management or administrative experience; healthcare or clinic experience preferred.
  • Exceptional organizational, communication, and multitasking skills.
  • Comfortable working independently in a startup-style environment.
  • Experience coordinating with vendors and managing supply inventory.
  • Proficient in Microsoft Office Suite and general office technologies.
  • Friendly, flexible, and solutions-oriented with a "no job too small" mindset.

Job Type: Full-time

Pay: $52, $55,000.00 per year

Benefits:

  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Life insurance
  • Paid time off
  • Vision insurance

Work Location: In person

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