Office manager

4 days ago

Nashville, TN, United States Randstad Full time

Overview:

We are seeking a highly organized, tech-savvy Project and Design Administrator to join our independent, project-focused corporate team. This role is a vital resource for our Project Managers, providing specialized administrative and light graphic support for client-facing deliverables. This is a crucial long-term fit opportunity, replacing a tenured employee.

Key Responsibilities

  • Design & Document Support: Use intermediate Adobe software skills (e.g., InDesign or Illustrator) to apply final design elements and polish complex documents like RFP submissions beyond standard Word formatting.
  • Administrative Project Assistance: Provide essential administrative support to Project Managers, including data compilation, spreadsheet management, and general administrative duties.
  • Data & System Entry: Handle accurate and detailed data entry, utilizing strong Microsoft Office (MSO) and PowerPoint (PP) skills.
  • Client Coordination (Limited): Manage a limited volume of phone and email communication with our 200+ clients, supporting project needs.
  • Independent Workflow: Quickly absorb training and demonstrate the ability to manage projects independently with minimal oversight after a 90-day onboarding period.
What We Value
  • Mindset: Independent, proactive, self-starter who prefers managing projects over managing people.
  • Skills: strong writing skills and intermediate proficiency in both Microsoft Office and Adobe design software.
  • Schedule: Must be onsite 8:00 AM - 5:00 PM (Monday-Friday) for the initial training period.
salary: $23 - $26.45 per hour
shift: First
work hours: 8 AM - 4 PM
education: Bachelors

Responsibilities

Key Responsibilities
  • Design & Document Support: Use intermediate Adobe software skills (e.g., InDesign or Illustrator) to apply final design elements and polish complex documents like RFP submissions beyond standard Word formatting.
  • Administrative Project Assistance: Provide essential administrative support to Project Managers, including data compilation, spreadsheet management, and general administrative duties.
  • Data & System Entry: Handle accurate and detailed data entry, utilizing strong Microsoft Office (MSO) and PowerPoint (PP) skills.
  • Client Coordination (Limited): Manage a limited volume of phone and email communication with our 200+ clients, supporting project needs.
  • Independent Workflow: Quickly absorb training and demonstrate the ability to manage projects independently with minimal oversight after a 90-day onboarding period.


Skills Microsoft Office Scheduling Appointments Organization Working Independently Answering Phones Business Office MS Office Office Management Office Support Problem Solving Creating Presentations Materials Management Written Communication Microsoft Office PowerPoint Adobe Project Manager adobe InDesign
Qualifications Years of experience: 1 year Experience level: Entry Level
Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

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