Office Assistant

Sandburg Middle School

Summary

Performs a variety of general office duties required to support the activities of a school to include responding to requests for information, maintaining and updating records, and preparing documents.

Qualifications

• Any combination of education and experience equivalent to graduation from high school or possession of a General Equivalency Diploma (GED) certificate.
• Some experience in general office administration and/or customer service.
• Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience.
• Knowledge of basic business office practices and procedures.
• Proficiency in the use of technology and ability to learn associated software applications.
• Ability to maintain confidentiality.
• Ability to provide positive customer service and to develop and maintain effective working relationships with culturally diverse students, families, school staff, and community members.
• Ability to communicate effectively, both orally and in writing.

Major Duties/Essential Functions

• Performs a variety of assigned general office duties.
• Receives telephone calls and visitors at the assigned school.
• Responds to questions and basic requests for information and/or routes calls and visitors to appropriate responses.
• Assists other employees in order to accomplish tasks or projects.
• Compiles and distributes information.
• Prepares correspondence, reports, and form letters.
• Maintains and updates files, records, and logs.
• Uses a variety of assignment-specific computer applications, software, and peripheral equipment to accomplish tasks.
• Processes incoming and outgoing mail.
• Maintains and submits time and attendance information.
• May schedule appointments, conferences, or meetings.
• May keep calendars.
• Serves as backup for office operations such as clinic room aide as required by operational necessity.
• Performs related duties as required or assigned.
• In a school main office:
• Provides general assistance to administrators and teachers.
• Orders, receives, examines, and distributes supplies.
• May serve as a receptionist.
• May assist with processing, maintenance, and distribution of student attendance records and attendance follow-up with student families/guardians by phone or with auto-call equipment.
• Records late arrival and early departure of students, and issues student passes.
• May provide assistance in coordinating classroom coverage and/or substitute services as directed by a school administrator.
• In a school library:
• Assists librarian with checking materials in and out.
• Assists and monitors students.
• Shelves materials, inventory, and processes new materials.
• Orders equipment and multimedia materials and monitors their use, notifying both users when the materials must be returned and maintenance personnel when equipment requires servicing.
• In a school student services office:
• Serves as backup support to the student services administrative assistant.
• Assists with the processing of student transcript requests.
• May process attendance records.
• May assist in processing registrations, withdrawals, and transfers.

Work Environment/Physical Requirements

This job operates in a professional office or school environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Salary Grade

[Salary Information]

Unified Scale-Schedule A/Grade 005-FEU-OP

Contract Length

200-Day Contract

Pay Frequency

Monthly

Percent Full-Time

Full Time

Closing Date

02-Dec-2025

Job Type

Office Personnel/Clerical

Open

Until

Filled

No

Re-Adv.

Position

No