Sr. Facilities and Administrative Specialist

Job Summary

The Senior Facilities and Administrative Specialist plays a key role in ensuring the smooth and efficient operation of the Houston office and plant facilities. This position serves as the primary contact for facilities management, vendor coordination, contracts, procurement, and overall administrative operations. The role requires a highly organized, proactive, and detail-oriented professional who can oversee office and plant systems, manage vendor relationships, and provide strategic recommendations on contracts and procurement to management.

This position is ideal for someone with strong administrative, operational, and negotiation skills who thrives in a fast-paced environment. Bilingual ability (English/Chinese) is preferred but not required.

Duties and Responsibilities

• Serve as the primary contact for all facilities-related matters, including maintenance, repairs, and vendor coordination, for both office and plant facilities.
• Oversee smooth operations of office and plant facilities, including technology systems setup and overall facilities management.
• Coordinate with vendors and contractors to ensure high-quality service, compliance, and timely completion of tasks.
• In charge of providing services to the local staff pertaining supplies, and coordination of office equipment maintenance
• Manage contract review, procurement processes, and negotiations, providing recommendations to management for approval of vendor agreements and terms.
• Review and process vendor invoices, ensuring timely and accurate payments.
• Schedule and coordinate meetings, travel, and other group activities; manage travel systems, expense reporting, invoicing, and office supply inventory.
• Arrange logistical support for visitors, including transportation, lodging, and other needs.
• Maintain comprehensive facility documentation, including service logs, inspection reports, and vendor records.
• Other duties as assigned.

Education and Experience

• Associate degree or equivalent experience in Facilities Management, Administration, Procurement, or a related field.
• Minimum 3–5 years of experience in senior administrative coordination, facilities operations, procurement, or vendor management preferred.
• Bilingual (English and Mandarin Chinese) preferred but not required.
• Valid driver's license and ability to drive required.
• Proficient in Microsoft Office (Excel, Word, Outlook) and digital communication tools.

Skills and Competencies

• Strong customer service orientation with integrity and professionalism.
• Excellent organizational and time management abilities.
• Effective verbal and written communication skills.
• Proactive, resourceful, and adaptable in a fast-paced environment.
• Detail-oriented with strong follow-up and problem-solving skills.
• Contract review, negotiation, and procurement expertise.
• Ability to work independently and manage multiple priorities at a senior administrative level.

EEOC Statement Foxconn is an equal opportunity employer that is committed to diversity and inclusion in the workplace. Foxconn prohibits discrimination and harassment of any kind and provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, gender, religion, sex, sexual orientation, ethnicity or national origin, age, disability, marital status, genetics, pregnancy, or any other protected characteristic as outlined by federal law. In addition to federal law requirements, Foxconn complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation, and training.