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IP Services Assistant

2 weeks ago

New York, New York, United States Troutman Pepper Locke Full time

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

We invite you to explore the position below and to submit your application to join our team

The Health Care & Life Sciences IP Services Assistant (HCLS IPSA) is a member of the HCLS Intellectual Property (HCLS IP) practice group and is assigned to specific matters, projects and paralegal teams. The HCLS IPSA assists the HCLS IP practice group to function in a consistent productive manner; is responsive and ensures all day-to-day responsibilities are met under established policies and procedures; while exercising discretion and confidentiality in maintaining contact with clients, attorneys and staff. There is an annual billing component to this role.

Essential Duties and Responsibilities:

  • Carries out routine tasks on a day-to-day basis in relation to assigned duties in accordance with established firm and client guidelines.
  • Responsible for maintaining and prioritizing work on a daily basis and communicating if unable to meet daily responsibilities.
  • Create and maintain electronic worksheets to assist paralegals and/or attorneys in managing client requirements as needed.
  • Build skills to efficiently and effectively utilize USPTO and other related government agency electronic resources effectively.
  • May assist with reviewing advertising and marketing materials for proper trademark usage and accuracy of marketing claims and sufficiency of corresponding substantiation.
  • May assist with preparing and filing trademark applications, statements of use, extensions of time, amendments to allege use, Section 8 & 15 declarations, and other filings with the USPTO under paralegal and/or attorney supervision.
  • May assist with preparing and managing the recordation of assignments and name changes in the U.S. and internationally under paralegal and/or attorney supervision.
  • May assist with acting upon client instructions, including confirmation and/or draft response to client inquiries related to US, WIPO and foreign applications.
  • Maintain the firm's official file utilizing the document management system.
  • Demonstrate good teamwork skills within and among practice groups, offices, and firm to facilitate efficient delivery of legal work.
  • Willingness and flexibility to work closely with all attorneys and staff as needed.
  • Track and record client-billable time as required meeting minimum billable hour requirements. This position has an annual billing requirement of 750 hours.

Knowledge, Skills, and Abilities:

  • Applies knowledge of effective administrative and organizational practices.
  • Focuses on enhancing and applying existing trademark procedures and protocols.
  • Displays interpersonal skills necessary to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with courtesy and tact.
  • Ability to work under supervision and independently in a hybrid, and in-office setting.
  • Ability to effectively perform within defined guidelines or policies.
  • Ability to work effectively both independently and with teams to promote consistent and efficient workflow processes.
  • Ability to work under pressure while producing a high volume of information with attention to detail.
  • Willingness and ability to accept changing assignments and priorities.
  • Ability to compose, proofread and edit (e.g., punctuation, grammar, spelling) routine memorandums and correspondence.
  • Ability to identify issues and problems and to aide with implementation of solutions.
  • Ability to exchange straightforward information, ask questions and follow up to ensure understanding.
  • Displays ability to follow instructions to utilize various online electronic filings with government agencies and to maintain worksheets for clients and attorney team.
  • Displays ability to follow instructions to search various websites to locate information in order to communicate with clients or maintain accurate information in the various software applications associated with IP.
  • Ability to provide quality client service to both internal and external clients effectively and professionally.
  • Proficient in Microsoft Office Products (Excel, Outlook, PowerPoint, Word, One Note).
  • Ability to retrieve and carry items weighing less than 25 pounds.

Education and/or Experience:

  • Associates or Bachelor's degree and/or any combination of specialized training, education and experience that demonstrates the ability to perform the duties of the position.
  • Two (2) years of trademark prosecution experience highly preferred.
LI-Hybrid

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

This position description does not constitute a written or implied contract of employment.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal InformationIf you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at

.

Equal Employment Opportunity

Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, education, training, and/or experience.

Hiring Salary Range:

$50, $70,000.00