Administrative Assistant

6 days ago

Fair Lawn, New Jersey, United States Alo Cinema One Incorporated Full time $50,000 - $60,000 per year

Alo Cinema One Inc. is a leading rack installation company with our main office located in Fair Lawn, New Jersey. We employ over 200 skilled professionals across the United States, delivering high-quality installation and warehouse infrastructure services for some of the nation's top logistics and construction projects.

We're looking for a motivated Administrative Assistant to join our Fair Lawn office and provide essential support to our growing operations. This role is perfect for someone looking to build a career in administration while working in a fast-paced, dynamic environment.

Key Responsibilities

General Administrative Support

· Provide clerical and administrative support to management and project teams

· Answer and direct phone calls, emails, and other office correspondence

· Maintain organized digital and paper filing systems

· Manage mail distribution and vendor communications

· Schedule and track service appointments for company vehicles

· Order and restock office supplies

· Run local errands, including post office visits, UPS/FedEx shipments, tool drop-offs and pick-ups, and other company-related deliveries

· Call propane companies to ensure tank pickups are scheduled and completed

· Call hotels to confirm proper room checkouts for traveling crews

Accounting & Data Entry

· Enter and reconcile credit card transactions

· Enter invoices

· Process tool repairs, renewals, and invoices

· Track owned equipment repairs, including service requests, invoicing, and 6-month inspections

· Manage EZ-Pass accounts, toll mail, and violations

· Maintain Pro Account records and transactions

· Cross-reference purchase orders in equipment portals

· Request equipment POs for traveling or field operations

Operations & Safety Coordination

· Create and manage employee certifications in safety software.

Track training, certifications, and "Toolbox Talk" updates from the Safety Manager

· Prepare and issue crew member IDs

· Support HR with onboarding and employee documentation

· Coordinate with field teams for logistics and safety recordkeeping

Job Type: Full-time

Pay: From $56,000.00 per year

Benefits:

  • 401(k)
  • Paid time off

Education:

  • Associate (Required)

Work Location: In person

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